Administrative Assistant II - 999372

Nova; Fort Lauderdale (FL); In loco; USD 25.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

Tuition waiver

Retirement plan

Medical and dental plans

Descrizione del lavoro

Nova Southeastern University in Fort Lauderdale, FL, is seeking an administrative support professional to handle reception, scheduling, document preparation, data entry, and routine office tasks. The role requires accuracy, confidentiality, and strong organizational skills, with the ability to prepare complex documents and coordinate travel as needed.

The position is non-exempt and hourly, with compensation commensurate with experience.

Competenze

• Proficient knowledge of MS Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to maintain confidential information and work accurately.

Mansioni

• Respond to inquiries and direct visitors and calls; schedule meetings and events.
• Prepare documents, proofread, and assist with mailings and reports.
• Enter data and generate routine reports using NSU software systems.
• Coordinate travel arrangements and prepare academic or student documents as needed.
• Assist with transcripts, scholarship forms, and related records.
• Perform other duties as assigned.

Conoscenze

MS Office proficiency

Formazione

High School Diploma or Equivalent

Strumenti

MS Office Suite

Descrizione del lavoro

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing and editing correspondence, and providing routine and general office support.

Job Category:

Non-Exempt

Hiring Range:

Commensurate with experience

Pay Basis:

Hourly

Subject to Grant Funding?

No

Essential Job Functions:

• Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
• Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
• Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Prepares school documents for students as required by various universities.
• Prepares the academic record portion of the National Merit Scholarship form for semifinalists and maintains records of National Merit semifinalists, National Achievement Scholars, and National Hispanic Scholars.
• Prepares transcripts for students applying to colleges, summer programs, transferring students for grades 7-11, and submits transcripts to NCAA.
• Submits students' grades and handles all correspondence for the Florida Bright Futures Scholarship Program.
• Performs other duties as assigned.

Job Requirements:

Required Knowledge, Skills, & Abilities:

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Education:

High School Diploma or Equivalent

Required Experience:

• High School Diploma and three (3) years of administrative/clerical experience in an office environment.
• OR
• Associate's Degree and two (2) years of administrative/clerical experience in an office environment.

Is this a safety sensitive position?

No

Background Screening Required?

Yes

Sensitivity Disclaimer:

Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

Equal Opportunity Employer Statement:

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.