Temporary Administrative Coordinator: Events & Procurement

Vanderbilt University; Nashville (TN); Presencial; USD 42.000 - 58.000; A tiempo parcial

Descripción de la vacante

The Administrative Coordinator (Temporary) at Vanderbilt University in Nashville provides essential administrative and operational support for the Department of Electrical and Computer Engineering. Primary duties include managing the ECE Seminar Series, overseeing departmental events, and acting as Procurement manager to ensure efficient, compliant processes.

This role requires strong organizational skills, attention to detail, and the ability to collaborate with faculty, staff, students, and

Formación

• Bachelor’s degree required; experience may substitute for degree.
• Experience coordinating academic events, seminars, and workshops.
• Strong organizational and time-management skills to manage multiple priorities.
• Excellent written and verbal communication; professional interaction with faculty, staff, and vendors.
• Ability to supervise vendors, students, and temporary event staff.

Responsabilidades

• Coordinate ECE Seminar Series and departmental events, including vendors, signage, catering, and décor.
• Schedule meetings, room reservations, and audiovisual/tech support.
• Organize interviews, workshops, seminars, conferences, and off-campus events.
• Coordinate guest travel, lodging, transportation, and itineraries; manage event registrations.
• Serve as primary point of contact for event-related questions and coordinate with internal teams.

Educación

Bachelor’s degree

Experience in administrative coordination

Event planning

Strong organizational skills

Excellent written and verbal communication

Vendor coordination

Familiarity with procurement/financial systems

Herramientas

Office software

Enterprise systems

Descripción del empleo

The Administrative Coordinator (Temporary) at Vanderbilt University in Nashville provides essential administrative and operational support for the Department of Electrical and Computer Engineering. Primary duties include managing the ECE Seminar Series, overseeing departmental events, and acting as Procurement manager to ensure efficient, compliant processes.

This role requires strong organizational skills, attention to detail, and the ability to collaborate with faculty, staff, students, and