Temporary Administrative Associate - UT System - Controller - (UTEMPS)

The University of Texas at Austin; Austin (TX); Hybrid; USD 34,000 - 48,000; Part time

Job summary

The University of Texas at Austin is seeking a Temporary Administrative Associate for UT System - Controller (UTEMPS) to manage digital documentation related to accounts payable and reimbursements. The role is based at the UT System building in downtown Austin and involves computer-based work requiring accuracy. The position is 19 hours per week, non-exempt, with hours from 8:00 a.m.

to 5:00 p.m. Remote work is allowed the remainder of the week.

Qualifications

• Bachelor's degree or high school/GED required with clerical experience.

Responsibilities

• Move documents between software systems, catalog files, troubleshoot viewing issues, and keep department websites updated.
• Assist with vendor onboarding processes as needed.

Skills

Attention to detail

Clerical experience

Microsoft Office

Education

Bachelor's degree or GED

Tools

Microsoft Office Suite

Job description

Job Posting Title: Temporary Administrative Associate - UT System - Controller - (UTEMPS)

Hiring Department: Office of Human Resources

Position Open To: All Applicants

Weekly Scheduled Hours: 19

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue Until Mar 31, 2027

Location: UT SYSTEM

Job Details:

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. The projected end date for this temporary assignment is March 31, 2027. This assignment is located at the UT System building in downtown Austin. Please note work shift notes below.

Purpose

Management of digital documentation related to accounts payable and reimbursement expenses. Position may also assist with other duties within the department based on need, but will primarily entail computer-based work.

Responsibilities

• Moving documents between software systems. Properly cataloging files, troubleshooting file viewing issues, and maintaining updated information on various department websites.
• May also assist with the vendor onboarding process.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Acute attention to detail and ability to process a large amount of documentation with accuracy. Intermediate knowledge of the Microsoft Office Suite, and ability to learn new software systems quickly.

Preferred Qualifications

Experience with PeopleSoft, SharePoint, Concur, and/or IBM Content Navigator.

Hourly Rate

$30.00

Working Conditions

• Attire - Business Casual
• Standard Office Environment, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 19
• The work hours are from 8:00 a.m. to 5:00 p.m.
• Hours per day to be determined and based on need, but will fall between 8:00 am and 5:00 pm. Work in office required on Wednesdays. Remote work is allowed the remainder of the week.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.

Important for applicants who are NOT current university employees or contingent workers:

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.