Temporary Administrative Associate - Center for Water and the Environment - (UTEMPS)

The University of Texas at Austin; Austin (TX); Hybrid; USD 34,082,000 - 45,461,000; Part time

Job summary

The University of Texas at Austin is seeking a part-time Temporary Administrative Associate for the Center for Water and the Environment (UTEMPS) at the JJ Pickle Campus in north Austin. This 15-19 hour/week role supports the Administrative Team, handling purchasing, invoicing, vouchers, and general office operations.

Qualifications include a High School Diploma with clerical experience or a BA/BS with one year of admin experience; strong communication and teamwork abilities are essential.

Qualifications

• High School Diploma or a Bachelor's degree with clerical/administrative experience.
• Excellent oral and written communication skills and strong interpersonal abilities.
• Ability to work independently and as part of a team with minimal supervision.

Responsibilities

• Process and track ProCard purchases, UT Market purchases, and purchase orders; create Service Center Invoices and process payment vouchers.
• Assist with inventory cataloguing and general data entry; perform related duties as assigned.

Skills

Interpersonal skills

Written communication

Independent and team work

Education

High School Diploma

Bachelor's Degree

Tools

UT mainframe accounting system (Define/FRMS)

Job description

Temporary Administrative Associate - Center for Water and the Environment - (UTEMPS)

Hiring Department:

UTemp Pool

Position Open To:

All Applicants

Weekly Scheduled Hours:

19

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until May 31, 2027

Location:

PICKLE RESEARCH CAMPUS

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. The projected end date for this part-time assignment is May 31, 2027. Please note that this assignment is located at the JJ Pickle Campus.

Purpose

The Administrative Assistant for the Center for Water and the Environment is a 15 to 19-hour per week position that supports the operations of the Administrative Team on the J.J. Pickle Campus in north Austin. This role will assist with purchasing, service center invoicing, payment vouchers, inventory and general office operations.

Responsibilities

• Process and track ProCard purchases, UT Market purchases, and purchase orders. Create Service Center Invoices and process payment vouchers.
• Assist with inventory cataloguing. General Data Entry. Performs other related job duties as assigned, such as VT6s, VPEs and VE5s.

Required Qualifications

High School Diploma and five (5) years of clerical experience or a Bachelors Degree and one (1) year of experience at the Administrative Assistant level. Strong interpersonal and problem-solving skills. Excellent oral and written communication skills. Ability to work independently and as part of a team. Ability to learn quickly and be flexible. Ability to undertake and complete tasks with minimal supervision and exhibit individual initiative in meeting the functions of the position.

Preferred Qualifications

More than two (2) years of experience at the Administrative Assistant level. More than one (1) year as an Administrative Associate Experience using UT mainframe accounting system (Define, FRMS) Experience processing purchases at UT Austin.

Hourly Rate

$25.00

Working Conditions

• Attire: Business casual
• Standard Office Environment

Work Shift

• Hours per week - 19
• This position may be eligible for a hybrid (on-campus and off-campus) work based on business needs and at the discretion of the supervisor. Flexible hours -may work between the hours of 7 am to 6 pm, M-F.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Important

for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.