Temporary Support Staff (UTEMPS)

The University of Texas at Austin; Austin (TX); On-site; USD 21,000 - 28,000; Full time

Job summary

The University of Texas at Austin is seeking a Temporary Support Staff to join the UTemp Pool for a 40-hour workweek. Most work is on campus, with some assignments off campus, supporting various departments as needed.

Starting immediately, the role focuses on basic to complex administrative tasks, telephone support, mail distribution, calendar management, and proficiency with Word, Excel, and Outlook. Strong customer service and reliability are essential for success.

Qualifications

• High School graduation or GED is required.
• Bachelor's degree is preferred.
• Experience with basic to advanced administrative work and multi-tasking.
• Experience with detail-oriented procedures and following instructions.
• Excellent customer service and interpersonal skills.

Responsibilities

• Provides basic to complex temporary support for any given department within the University at any given time in a variety of job titles.
• Performs general office functions including filing, copying, faxing, sorting, and calendar management; handles confidential information and uses Word, Excel, and Outlook.

Skills

Interpersonal skills

Customer service

Multi-tasking

Detail-oriented

Dependable

Reliable

Team player

Education

High School diploma or GED

Bachelor's degree (preferred)

Tools

Workday

Word

Excel

PowerPoint

Outlook

MS Project

Access

Job description

Job Posting Title

Temporary Support Staff (UTEMPS)

Hiring Department

UTemp Pool

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue Until Aug 31, 2027

Location

AUSTIN, TX

Job Details

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process to enter the active UTemps pool. Work hours may vary depending on the assignment requirements. Location is mainly on campus, but some will be off campus.

Purpose

Provides basic to complex temporary support for any given department within the University at any given time in a variety of job titles.

Responsibilities

• Provides basic to complex temporary support for any given department within the University at any given time in a variety of job titles. Provides specific skills and experience to support University departments. Answers multi-line telephone system and fields questions. Check, collect, and distribute campus mail. Provides general support to staff, faculty, and visitors.

• Performs general office functions - filing, copying, faxing sorting. Experience maintaining calendars and schedules for multiple administrators, composing and/or editing correspondence. Working with databases and working with confidential information. Working with Word, Excel, and Outlook programs.

Required Qualifications

High School graduation or GED. An equivalent combination of relevant education and experience may be substituted as appropriate. Experience with basic to advanced administrative work. Experience multi-tasking. Experience with detail-oriented procedures. Experience following instructions. Experience providing excellent customer service. Experience working independently and as a team member. Must have interpersonal skills. Must be dependable, reliable, responsible, motivated, resourceful, and versatile. Must have the required education, skills, and experience in order to perform the specific temporary assignment successfully. Regular and punctual attendance is a must. Professional demeanor.

Preferred Qualifications

Two years or more of experience performing the specific skill or experience of the temporary assignment. Bachelor's degree. Proficient experience with Workday (Cloud Enterprise Resource Planning - ERP) Software, Word, Excel, PowerPoint, MS Project, Access and Outlook applications. Experience with Web browsers. Capable of working in a fast-paced and changing work environment. Demonstrated ability to work with confidential documents and maintain confidentiality. Excellent attention to detail. Professional demeanor.

Hourly Rate

$15.00 + depending on qualifications

Working Conditions

• Attire: Business Casual

• May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Climbing of stairs. Lifting and moving.

Work Shift

• The work hours are from 8:00 a.m. to 5:00 p.m.

• Candidates must be flexible to work varied hours as indicated by job assignments.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]

• Right to Work Poster (English) [PDF]

• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.