Temporary Administrative Assistant - CNS Dean's Office - Undergraduate Education - (UTEMPS)

Phase2 Technology; Austin (TX); Hybrid; USD 25,000 - 30,000; Full time

Job summary

The University of Texas at Austin is seeking a Temporary Administrative Assistant in the CNS Dean's Office for Undergraduate Education. The role provides transactional and administrative support across purchasing, ProCard processing, reimbursements, scheduling, and room reservations on the Painter Hall team.

Based on a 40-hour week, the position sits on an administrative team and may include one day of remote work; end date Jan 15, 2027, with earnings at $20.00 per hour and standard office hours

Qualifications

• High school graduation or GED; three years of administrative experience.
• Experience with Microsoft Office Suite including Outlook and Excel.
• Prefer knowledge of UT policies and systems such as DEFINE and SmartSheets.

Responsibilities

• Process purchasing and ProCard transactions, vouchers in DEFINE, reimbursements, scheduling, and room reservations.
• Support on-campus interview logistics and provide calendar support for leadership; assist with events.

Skills

Administrative experience

Education

High school diploma or GED

Bachelor's degree

Tools

Outlook

Excel

DEFINE

SmartSheets

ProCard

Job description

Job Posting Title:

Temporary Administrative Assistant - CNS Dean's Office - Undergraduate Education - (UTEMPS)

Hiring Department:

UTemp Pool

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until Jan 15, 2027

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. The projected end date for this temporary assignment is January 15, 2027.

Purpose

This position provides transactional and administrative support -- including purchasing, ProCard and voucher processing, reimbursements, scheduling, room reservations, and day-to-day office logistics -- for the College of Natural Sciences area for Experiential & Career Learning. The position will sit on an administrative team of three people to support multiple large academic programs and initiatives led by staff and faculty.

Responsibilities

• On a daily basis, this position will process purchasing and ProCard transactions, process payment vouchers in DEFINE, and manage credit card payment deposits/receipts. The role also handles reimbursements, manages scheduling and room reservations, supports on-campus interview logistics for the Career Services office, and provides calendaring support for the Senior Director, as well as occasionally providing event support throughout the semester.
• Additional responsibilities include day-to-day office logistics for Painter Hall, including supplies, keys, and shipping/receiving. This position will function as part of an administrative team to support all the constituents of the Experiential & Career Learning offices for their various business needs for student-facing activities.

Required Qualifications

High school graduation or GED. Three years of administrativel experience. Experience with the Microsoft Office Suite, specifically Outlook and Excel.

Preferred Qualifications

Bachelor's Degree. Experience with and knowledge of UT policies, procedures, and systems including DEFINE and SmartSheets. Previous experience with UT accounting, purchasing, travel, and vouchering. Experience working in an institution of higher education; demonstrated ability to interact professionally with different stakeholders.

Hourly Rate

$20.00

Working Conditions

• Attire: Business casual
• Standard Office Environment, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 40
• Work hours are from 8 to 5
• Expected around business hours, but some flexibility around exact start/end times. Potential to work 1 day remotely.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.