Temporary Administrative Assistant (Office of Global Education & Field Study)

Colorado College; Colorado; On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Paid sick time

Wellness benefits

Job summary

Colorado College is seeking a Temporary Administrative Assistant for the Office of Global Education & Field Study on Main Campus. The role supports students, faculty, and staff through front office operations, financial processing, communications, database management, and logistical coordination for off-campus and global programs.

The ideal candidate will have at least two years of college or associate degree plus three years of clerical experience, proficiency in Microsoft Office and web design

Qualifications

• Two years college/Associate’s degree or equivalent work experience plus a minimum of three years of office/clerical experience to include either web design/management or database management/analysis.
• Proficiency with Microsoft Office, Adobe Publisher, and web design software
• Excellent oral and written communication skills
• Ability to communicate effectively and develop positive relationships with people from different cultural backgrounds
• Basic data analysis skills; budget management/analytical skills
• Effective time management skills
• Ability to operate standard office equipment

Responsibilities

• Office Administration: Serve as the primary administrative support for the Office of Global Education & Field Study; greet visitors; answer phones; coordinate calendars and office logistics; maintain records.
• Program Support: Assist with logistical support for Block Away courses, semester programs, and international travel; maintain participant records; support travel documents processes; coordinate materials and mailings.
• Technology and Data Management: Maintain Summit application systems; assist with website updates; maintain student records and databases; prepare reports.
• Student Employment: Coordinate hiring paperwork; assist with payroll and scheduling; support supervision logistics for student employees.
• General Responsibilities: Participate as an active GEFS and EE@CC team member; support diversity, equity, inclusion, and belonging initiatives; promote workplace safety and sustainability; perform other duties as assigned.

Skills

Oral and written communication

Data analysis

Time management

Customer service

Problem solving

Discretion with confidential info

Education

Associate degree or equivalent

Tools

Microsoft Office

Adobe Publisher

Web design software

Job description

Job Title: Temporary Administrative Assistant (Office of Global Education & Field Study)

Department: Ctr for Global Educ & Field Study

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• Approximately 780–936 Hours per year
• 12 Months per year
• 18 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,100 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

The Administrative Assistant provides administrative, financial, and operational support for the Office of Global Education & Field Study. The position supports students, faculty, and staff through front office operations, financial processing, communications, database management, student employment support, and logistical coordination for off-campus and global education programs.

Responsibilities

• Office Administration
  • Serve as the primary administrative support for the Office of Global Education & Field Study.
  • Greet visitors and assist students, faculty, staff, and external partners.
  • Answer phones, monitor office email accounts, and respond to general inquiries.
  • Coordinate calendars, meetings, and office logistics.
  • Maintain office records and filing systems.
• Program Support
  • Assist with logistical support for Block Away courses, semester programs, and international travel.
  • Maintain participant records.
  • Support travel documentation processes.
  • Coordinate program materials and mailings.
• Technology and Data Management
  • Maintain Summit application systems.
  • Assist with website updates.
  • Maintain student records and databases.
  • Prepare reports as requested.
• Student Employment
  • Coordinate hiring paperwork.
  • Assist with payroll and scheduling.
  • Support supervision logistics for student employees.
• General Responsibilities
  • Participate as an active member of the GEFS and EE@CC teams.
  • Support diversity, equity, inclusion, and belonging initiatives.
  • Promote workplace safety and sustainability.
  • Perform other duties as assigned.

Minimum Qualifications

• Two years college/Associate’s degree or equivalent work experience plus a minimum of three years of office/clerical experience to include either web design/management or database management/analysis
• Proficiency with Microsoft Office, Adobe Publisher, and web design software
• Excellent oral and written communication skills
• Ability to communicate effectively and develop positive relationships with people from different cultural backgrounds
• Basic data analysis skills; budget management/analytical skills
• Ability to think critically and solve problems; good judgment and ability to handle confidential/sensitive information with discretion; good organizational and customer service skills
• Effective time management skills
• Ability to operate standard office equipment

Preferred Qualifications

Applicants are welcome to apply even ifyoudo not meet the preferred qualifications.We value diverse perspectives and encourage individuals with a genuine interest in the role tosubmittheir applications.

Application Deadline - last day to submit an application: October 1, 2026

This position is not eligible for visa sponsorship.

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Anticipated Hiring Salary Range:

• $20 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Paid sick time- accrual of 0.0333 hours of sick time for each hour worked
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Benefits and Wellness Information:

Please refer to ourBenefits Page

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at [e-mail] as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html