Academic Administrative Assistant (Film and Media Studies)

Colorado College; Colorado Springs (CO); On-site; USD 29,000 - 35,000; Full time

Job summary

Colorado College, located on Main Campus in Colorado Springs, seeks an Academic Administrative Assistant for the Film and Media Studies Department. The role provides comprehensive administrative, operational, financial, and programmatic support, serving as the primary contact for students, faculty, staff, and visitors, and coordinating departmental operations and events.

The position supports scheduling, faculty hiring processes, travel arrangements, and financial administration, maintains

Qualifications

• High School Diploma or GED required.
• 4 years of experience in a related field.
• One year of relevant work experience may substitute for one year of required education (or one year of relevant coursework may substitute for one year of required professional experience).

Responsibilities

• Provide administrative, operational, financial, and programmatic support for the Film and Media Studies Department.
• Serve as primary contact for students, faculty, staff, and visitors; coordinate department operations and events.
• Assist with scheduling, faculty processes, travel, onboarding, and financial transactions.
• Maintain confidential records and assist with procurement and reimbursements.

Education

High School Diploma or GED

Job description

Job Title: Academic Administrative Assistant (Film and Media Studies)

Department: Film and Media Studies

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 1890 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,100 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

The Academic Administrative Assistant provides comprehensive administrative, operational, financial, and programmatic support for the Film and Media Studies Department. Serving as the primary point of contact for students, faculty, staff, and visitors, this position coordinates departmental operations, academic scheduling, faculty personnel processes, event logistics, and financial administration. The role supports the successful delivery of academic programs, faculty initiatives, and departmental events through effective organization, collaboration, and stewardship of departmental resources while fostering a welcoming and professional environment.

Responsibilities

• Department and Academic Administrative Support:
  • Serves as a point of contact for students, faculty, staff, and visitors by responding to routine inquiries and directing questions to the appropriate individual or office.
  • Provides day-to-day administrative support for departmental office activities and helps maintain a welcoming and professional environment.
  • Assists with classroom scheduling, course listings, and academic catalog updates by gathering, entering, and maintaining information as directed.
  • Provides administrative and logistical assistance for visiting faculty, including processing employment documents, arranging travel, preparing orientation materials, and supporting onboarding activities in accordance with established procedures.
• Faculty and Staff Process Support:
  • Provides administrative assistance for departmental faculty and staff recruitment, hiring, onboarding, evaluation, and review processes in accordance with established college procedures and under the direction of the department chair or other designated personnel.
  • Compiles, organizes, and maintains confidential departmental review files and related records.
  • Assists with scheduling, communications, document collection, file preparation, and other administrative details associated with these processes.
• Event and Program Support:
  • Provides administrative and logistical assistance for departmental events, lectures, screenings, guest visits, and special programs, including the Visiting Series in Film and Culture and student-led activities.
  • Assists with scheduling, room reservations, travel arrangements, guest hospitality, publicity materials, and other event-related details.
  • Processes requests for the use of departmental event spaces and communicates routine logistical information to faculty, students, guest speakers, vendors, and campus offices.
  • Performs assigned administrative tasks to support events and programs planned by faculty or other designated departmental personnel.
• Departmental Financial Support:
  • Provides routine administrative support for departmental financial activities by tracking expenditures, reconciling purchases, maintaining records, and preparing or processing purchase orders, check requests, journal entries, wire transfer requests, payroll stipends, and other financial transactions in accordance with established procedures and required approvals.
  • Assists faculty with compiling and formatting grant-related reports, impact letters, and supporting documentation.
  • Maintains financial records and submits documentation to the appropriate college offices within established timelines.

Collaboration Skills

Communications regarding interpretation of policies may be made after discussion of different points of view. Work may require providing advice to others outside direct reporting relationships on specific problems or general policies.

Technical Knowledge

Work requires basic skills and knowledge in approaches and systems.

Minimum Qualifications

• High School Diploma or GED
• 4 years of experience in a related field

One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Preferred Qualifications

Applicants are welcome to apply even ifyoudo not meet the preferred qualifications.We value diverse perspectives and encourage individuals with a genuine interest in the role tosubmittheir applications.

Other Position Details

• Supervises Students
• Position will not drive CC vehicles

Anticipated Hiring Salary Range

• $21.17 to $25.18 per hour

What We Offer

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Benefits and Wellness Information

Please refer to our Benefits Page

Accommodation Statement

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at [e-mail] as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.

E-Verify Information

This organization participates in E-Verify. For more information, visit www.e-verify.gov

Leave Information

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html