Bilingual Administrative Assistant I

Baker Construction Enterprises Inc.; Gainesville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Baker Concrete Construction, Inc in Gainesville, FL seeks an Administrative Assistant I to provide clerical and administrative support to one or more managers within Shared Services or a Region. You'll perform a variety of office tasks in a fast-paced, safety-conscious environment.

The role requires a High School diploma or equivalent and proficiency with Word, Excel, Outlook, and PowerPoint. Strong writing, organization, and customer service skills are essential, with attention to

Qualifications

• High School diploma or equivalent is required.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Strong written and verbal communication skills are essential.

Responsibilities

• Performs general clerical duties including filing, mailing, faxing, photocopying, and typing.
• Types correspondence and maintains hard and electronic files.
• Handles materials and documents in a professional and discreet manner.
• Pulls reports, bid bonds, and preconstruction documents.
• Codes and tracks invoices.
• May assist with timekeeping, payroll and HR functions.
• May schedule appointments and coordinate travel for managers.

Skills

Clerical skills

Customer service

Strong writing

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Company Name: Baker Concrete Construction, Inc

Location:

Gainesville, FL, US, 32611

Req ID: 8573
Travel: Up to 25%
Number of Openings:1

Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.

Make a meaningful impact with a team that values ambition and rewards initiative.

Summary

The Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region.

Roles and Responsibilities

The Administrative Assistant I will perform the following duties in a safe, productive, and effective manner:

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
  • Types correspondence
  • Maintains hard and electronic files
  • Handles materials and documents in a professional and discreet manner
  • Pulls reports, bid bonds, preconstruction documents, etc.
  • Codes and tracks invoices
• May assist with timekeeping, payroll, and/or HR functions
• May schedule appointments and update calendars for manager(s) within area of responsibility
  • May assist with coordination of travel arrangements for manager(s)
  • May set-up and coordinate meetings and conferences
• Answers phone(s) promptly and in a professional manner
• May order and maintain office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
• May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.
  

Requirements

• High School diploma or equivalent or 2 years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

The following competencies are needed to successfully perform this job:

• Ability to write reports, business correspondence, and procedures
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Baker is an EOE Disability/Veterans Employer.

Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [e-mail] or calling 1-513-539-4000 and asking for HR.