Temporary Administrative Assistant

Westernfireforest; New York (NY); On-site; USD 28,000 - 30,000; Full time

Job summary

The Cary Institute of Ecosystem Studies seeks a temporary administrative assistant to support the Western Fire and Forest Resilience Collaborative and the Forest Futures Lab. Based in the Hudson Valley, you will join a welcoming team and help with calendars, travel reimbursements, social media and events.

This full-time, hourly, non-exempt role runs November 1, 2026 to June 1, 2027. You will gain exposure to forest and fire science while supporting the Cary Institute community and the grants

Qualifications

• Associates degree and at least 2 years of professional experience in non-profit administration, small business administration, or executive assistance, or 5 years of professional experience in non-profit administration, small business administration, or executive assistance.

Responsibilities

• Meeting scheduling and calendar updates.
• Complete travel reimbursement paper work.
• Contribute to social media.
• Event coordination.
• Assist Cary Institute Grants office as needed.
• Additional administrative tasks as assigned.

Skills

Meeting scheduling

Travel reimbursements

Social media

Event coordination

Grants office support

Education

Associates degree

Job description

Seeking Temporary Administrative Assistant

Details:

The Cary Institute of Ecosystem Studies seeks a temporary administrative assistant to join the Western Fire and Forest Resilience Collaborative and the Forest Futures Lab. The Fire Collaborative includes 12 science teams and a team of boundary spanners working together to advance predictive science in fire ecology and ecosystem resilience in ways that are actionable for western US land managers. The administrative assistant will support our administrative team with ongoing tasks of running a large scientific collaborative. They will be joining a welcoming and nurturing team, gain exposure to forest and fire science, and engage with the broader Cary Institute community.

Location:

The position is based at the Cary Institute in the beautiful Hudson Valley of New York, a short way north of New York City. The Cary Institute is home to a diverse, vibrant, and supportive community of colleagues.

• Meeting scheduling and calendar updates
• Complete travel reimbursement paper work
• Contribute to social media
• Event coordination
• Assist Cary Institute Grants office as needed
• Additional administrative tasks as assigned

Required Qualifications:

Associates degree and at least 2 years of professional experience in non-profit administration, small business administration, or executive assistance or 5 years of professional experience in non-profit administration, small business administration, or executive assistance.

Compensation:

This is a full-time, hourly, non-exempt temporary position from November 1, 2026 to June 1, 2027. The salary is $20 to $22 per hour based on experience.