Administrative Assistant

Samuel Lawrence Foundation; Solana Beach (CA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Competitive hourly wage

Small nonprofit team

Casual residential-office environment

Job summary

Samuel Lawrence Foundation seeks an Administrative Assistant to join our small nonprofit team. This hands-on role covers day-to-day office operations, calendar management, communications, and research support across environmental and community outreach projects.

The ideal candidate is highly organized, detail‑oriented, and able to wear many hats in a casual residential‑office environment. Experience in nonprofits and AI tools is a plus.

Qualifications

• Must be highly organized and dependable.

Responsibilities

• Assist with day‑to‑day administrative and office operations.
• Manage calendars and schedule appointments, meetings, and conference calls.
• Respond to emails and correspondence.
• Draft and edit letters, emails, and other communications.
• Conduct online research and gather information.
• Assist with environmental and scientific research projects.
• Help prepare materials for meetings and presentations.
• Identify, contact, and maintain relationships with community organizations and community members.
• Assist with communications and outreach to elected officials and other stakeholders.
• Attend meetings and take accurate notes.
• Track assignments, deadlines, and follow‑up items.
• Organize and maintain donation records.
• Perform general administrative tasks as needed.

Skills

Organized

Written & verbal communication

Multitasking

Independent

Detail‑oriented

Tech‑savvy

Adaptable

Wearing many hats

Environmental awareness

AI tools familiarity

Education

Bachelor's degree or advanced degree

Tools

AI tools (ChatGPT, Claude)

Job description

About the Position

Samuel Lawrence Foundation is seeking a reliable, organized, and articulate AdministrativeAssistant to join our small nonprofit team.

This is a hands‑on position for someone who enjoys variety and is comfortable taking on different responsibilities. In addition to supporting the day-to-day administrative needs of the Foundation, you will have opportunities to assist with environmental issues, scientific research, community outreach, meetings, and special projects.

Our office is a casual, friendly, and interesting residential‑office environment, and we are looking for someone who is dependable, curious, willing to learn, and happy to wear many different hats.

Responsibilities

• Assist with day‑to‑day administrative and office operations
• Manage calendars and schedule appointments, meetings, and conference calls
• Respond to emails and correspondence
• Draft and edit letters, emails, and other communications
• Conduct online research and gather information
• Assist with environmental and scientific research projects
• Help prepare materials for meetings and presentations
• Identify, contact, and maintain relationships with community organizations and community members
• Assist with communications and outreach to elected officials and other stakeholders
• Attend meetings and take accurate notes
• Track assignments, deadlines, and follow‑up items
• Organize and maintain donation records
• Perform general administrative tasks as needed

Qualifications

We are looking for someone who is:

• Highly organized and dependable
• A strong written and verbal communicator
• Comfortable managing multiple tasks and priorities
• Able to work independently and follow through on assignments
• Detail‑oriented and task‑focused
• Comfortable with computers and technology
• A quick learner who can adapt to changing priorities
• Resourceful and willing to take initiative
• Comfortable wearing many different hats
• Interested in learning about environmental and community issues
• Familiar with AI tools such as ChatGPT, Claude, and similar platforms

Preferred Qualifications

• Experience working in an administrative or office position
• Experience with a nonprofit organization
• Interest or background in science, environmental issues, public policy, or community outreach
• Bachelor's degree or advanced degree

A science background is helpful but is not required.

$26/hour

This is an opportunity to work closely with a small nonprofit team where your work will have a direct and meaningful impact. The position offers a mix of administrative responsibilities, research, communications, and community involvement.

Our work changes from day to day, so curiosity, flexibility, and a willingness to learn are important.

Please include your WPM, GPA and anything else you wish to share about yourself.