Temporary Accounts Payable Representative

Ball State University; Muncie (IN); On-site; USD 36,534,000 - 49,428,000; Full time

Job summary

Ball State University is seeking a Temporary Accounts Payable Representative to join the Accounts Payable team. The role focuses on processing high-volume invoices, maintaining accurate coding, and ensuring timely posting in our ERP system.

It requires strong organizational skills and attention to detail in a fast-paced environment. The position also involves auditing procurement card activity, handling Non-PO payments, and contributing to policy reviews and training materials for campus staff.

Qualifications

• Up to eighteen months of education beyond high school with coursework in accounting and/or bookkeeping or equivalent.
• Over one through three years of accounting/accounts payable, data entry, bookkeeping, or related experience.

Responsibilities

• Process high-volume invoice batches from University Dining using financial ERP systems; ensure accurate coding, timely posting, and discount optimization.
• Execute check voids, reissues, and alternative payment options; process lost check requests via online submission platforms; update records across banking interfaces, financial systems, and digital imaging repositories.
• Conduct monthly audits of departmental procurement card activity using financial reporting tools; validate receipt submission and policy compliance; analyze transactions for tax exemption status and required business justifications; communicate discrepancies and enforce corrective actions.
• Review and approve Non-PO payments within the University's procurement system in accordance with established policies and approval guidelines.
• Work on special projects for leadership within Controller's Office and Accounts Payable, including but not limited to reviewing policies and creating training material for campus training.
• Perform other related duties as assigned.

Skills

Data entry

Accounting

Education

Associate's degree in accounting

Job description

Position Title:

Temporary Accounts Payable Representative

Compensation:

$15.00/hour

Department:

Accounts Payable - Temp

Start Date:

08/24/2026

About this opportunity:

This is an excellent opportunity for a detail-oriented and service-focused individual to join the Accounts Payable office as a Temporary Representative. The position requires strong organizational skills, the ability to manage multiple priorities, and a commitment to accuracy in a fast-paced environment. Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

What you'll do and what you'll bring:

Position Function:

Provide support for the operational functions of Accounts Payable in compliance with institutional and regulatory requirements.

Duties and Responsibilities:

• Process high-volume invoice batches from University Dining using financial ERP systems; ensure accurate coding, timely posting, and discount optimization; maintain and validate standing order data annually, ensuring alignment with fiscal year parameters and contractual terms.
• Execute check voids, reissues, and alternative payment options; process lost check requests via online submission platforms; update records across banking interfaces, financial systems, and digital imaging repositories; maintain data integrity within stale check tracking applications.
• Conduct monthly audits of departmental procurement card activity using financial reporting tools; validate receipt submission and policy compliance; analyze transactions for tax exemption status and required business justifications; communicate discrepancies and enforce corrective actions.
• Review and approve Non-PO payments within the University's procurement system in accordance with established policies and approval guidelines.
• Work on special projects for leadership within Controller's Office and Accounts Payable, including but not limited to reviewing policies and creating training material for campus training.
• Perform other related duties as assigned.

Minimum Qualifications

• Up to eighteen months of education beyond high school with course work in accounting and/or bookkeeping or equivalent
• Over one through three years of accounting/accounts payable, data entry, bookkeeping, or related experience

Preferred Qualifications

• Associate's degree in accounting
• Additional related experience