Accounts Payable & Payroll Specialist

Port of Astoria; Astoria (OR); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Health benefits

Paid vacation

Sick leave

Retirement benefits

Job summary

Port of Astoria is seeking an Accounts Payable & Payroll Specialist. This temporary, full-time position involves managing accounts payable and payroll processing efficiently.

Qualified candidates should have a strong background in finance or accounting, excellent analytical skills, and the ability to work independently. This role includes health benefits and paid vacation.

Qualifications

• Minimum of two years of experience in Accounts Payable and/or Payroll.
• Experience with a computerized accounting system is preferred.

Responsibilities

• Manage invoice processing and maintain vendor relationships.
• Administer payroll processing and maintain payroll records.
• Resolve payroll issues for employees and managers.

Skills

Analytical skills

Spreadsheet proficiency

Communication skills

Attention to detail

Ability to work independently

Team player

Education

Associate’s or Bachelor's degree in finance, accounting, or related field

Job description

The Accounts Payable & Payroll Specialist is a temporary, full-time position and is accountable for managing and processing accounts payable and payroll.

Responsibilities

Accounts Payable

• Manage invoice processing, including obtaining approvals, entering invoices, processing payments (checks, wires, EFTs), and reconciling bank activity.
• Maintain vendor relationships by responding to inquiries, monitoring compliance documents (W‑9s, insurance certificates), and overseeing accurate vendor records.
• Prepare year‑end 1099s and ensure proper document filing and digital storage.
• Monitor loan amortization schedules to ensure timely and accurate payments.

Payroll

• Administer payroll processing, including tracking changes or exceptions, managing Time & Attendance workflows, reviewing payroll accuracy, and coordinating approvals.
• Maintain payroll records and reporting, including journal entries, payroll logs, checklists, monthly reporting, and reconciliation of accrued liabilities.
• Support employees and department managers in resolving payroll issues or discrepancies.
• Process ILWU payroll.

Qualifications

Minimum of two years progressively responsible work in Accounts Payable and/or Payroll on a computerized accounting system. An Associate’s or Bachelor's degree in finance, accounting, or a related field preferred. Requires strong analytical skills, spreadsheet proficiency, communication skills, being detail orientated, having the ability to process large volumes of work independently, being able to meet multiple demands in a limited amount of time and being a team player.

Pay & Benefits

Pay $28.00 - $30.00/hour DOE. This position is classified as temporary, full-time, non-exempt, hourly, and includes health and retirement benefits, paid vacation, and sick leave.