Temp: Secretary Community Schools - Van Bokkelen Elementary

TrulyHired; Severn (MD); On-site; USD 34,000 - 42,000; Part time

Job summary

Anne Arundel County Public Schools (AACPS) is seeking a temporary Secretary to support the Community Schools program at the assigned school. The role performs general secretarial and clerical tasks, assists with scheduling, enrollment, attendance tracking, and payroll processing for staff involved in Community School programming, and helps prepare and process forms and documents.

Strong written and verbal communication, knowledge of modern office practices, and proficiency with Microsoft Office

Qualifications

• High School Diploma or Equivalency Certificate required.
• One year of recent office experience required.
• Ability to speak and write effectively.
• Knowledge of modern office practices and business English.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) preferred.

Responsibilities

• Assist Community School Program Manager with program-related communication and scheduling.
• Enroll students and families in district platforms and monitor attendance.
• Schedule and prepare materials for Community School meetings.
• Assist with compiling paperwork for program reporting and documentation.
• Compose and distribute reports, letters, forms, and newsletters for the Community School program.
• Process purchase and payment requests as directed.
• Compile and submit timesheets for program-related payroll.
• Perform related duties as assigned.

Skills

Communication skills

Written communication

Office software proficiency

Education

High School Diploma or Equivalency Certificate

Tools

Microsoft Office

Job description

Job Description

Title Code: Temp: Community Schools Secretary

JOB SUMMARY

Performs general secretarial and clerical office tasks in support of the Community Schools program at the assigned school. Assists the Community School Program Manager with the scheduling and advertising of Community School programming, helps register students and monitor attendance records using approved district platforms, assists with payroll for staff working in Community School programming, and helps with preparing and processing forms, records, correspondence, and documents for the Community Schools program. Bilingual and biliterate in targeted language may be required depending on assignment.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists Community School Program Manager with program-related phone calls and communication.
• Enrolls students and families into district approved platform to monitor attendance and engagement in Community School events.
• Schedules and copies materials for Community School meetings.
• Assists Community School Program Manager with compiling paperwork needed for program reporting and documentation.
• Composes and distributes reports, letters, forms, lists, newsletters, agenda, schedules, and/or other correspondence for the Community School program.
• Originates purchase and payment requests on behalf of the Community School Program Manager as directed.
• Compiles, reviews, and submits timesheets for program-related payroll.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office experience performing work of a progressively responsible nature required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated ability to speak and write effectively.
• Knowledge of modern office practices and procedures, business English, and spelling.
• Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
• Ability to exercise tact and cooperation in dealing with students, Board of Education personnel, contractors, and/or outside agencies and the general public.
• Demonstrated ability to effectively work and communication with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite-Word, Excel, Outlook, and/or PowerPoint preferred).

Language Requirements

• Bilingual/Biliterate If assigned to bilingual program, bilingual and biliterate in targeted language required.

Licenses and Certifications

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

• Up to 20 pounds: under 1/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION

Approved Date

3/1/2025

Established Date

3/1/2025

Title Code

Y00207

Title

SECRETARY: COMMUNITY SCHOOLS TEMPORARY

Alternate Title

Secretary: Community Schools Temporary

Reports to Generic

Program Manager

Reports to Specific

PROGRAM MANAGER: COMMUNITY SCHOOLS

ORGANIZATION

Division

Student & Systemic Supports

Business Unit

Community Schools

Negotiated Agreement

N/A

HR JOB INFORMATION

Unit

0

Days Worked

260

FLSA Exemption Status

Non-Exempt

Grade

Temp

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Temp-Terms of Employment)

Months Worked

10

Hours Worked

7

Job Family

Administrative and Office Support

Sub-Function

Office/Staff Support

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.