Temp Scanning & Records Assistant (OnBase)

californiadentalassociation; Sacramento (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

The California Dental Association is seeking a Scanning Assistant Temp to support the Iron Mountain scanning project. In collaboration with Governance & Strategic Operations Director and Senior Executive Assistant, you will prepare and scan organizational documents for retention, using defined retention requirements and OnBase.

This temporary in-office role emphasizes accuracy, confidentiality and ability to work with staff to identify destruction dates, ensure pages are legible, and suggest

Qualifications

• Prior experience with project work.
• Demonstrates strong organizational skills and attention to detail.
• Excellent interpersonal, verbal and written communication skills.
• Ability to perform job duties independently, exercising good judgment, discretion and professionalism.
• Computer skills, including the ability to operate Microsoft Office Suite (Word, Excel, PowerPoint, Teams).

Responsibilities

• Prepare files for scanning – remove paper clips/staples, sort and organize documents for high-speed scanning.
• Assist in determining key identifiers for each set of files; identify destruction date(s) based on document retention requirements.
• Collaborate with respective staff liaison(s) to obtain additional information, as needed.
• Work with the IT department to configure OnBase (document management system).
• Independently scan files, ensuring organizational compliance with retention requirements.
• Conduct audits to confirm scanned files uploaded and reflected in OnBase; ensure files are legible and complete.
• Identify and recommend process improvements to increase efficiencies.
• Maintain confidentiality of information in the files/documents.

Skills

Prior project work

Organizational skills

Interpersonal communication

Independent work

Microsoft Office

Tools

OnBase

Document management software

Job description

The California Dental Association is seeking a Scanning Assistant Temp to support the Iron Mountain scanning project. In collaboration with Governance & Strategic Operations Director and Senior Executive Assistant, you will prepare and scan organizational documents for retention, using defined retention requirements and OnBase.

This temporary in-office role emphasizes accuracy, confidentiality and ability to work with staff to identify destruction dates, ensure pages are legible, and suggest