Temp: Programs Clerk - Shady Side Elementary

Anne Arundel County Public Schools; Shady Side (MD); On-site; USD 17,000 - 25,000; Part time

Job summary

Anne Arundel County Public Schools seeks a part-time Programs Clerk to provide clerical support for assigned programs and initiatives. The role involves assisting with documentation, coordinating communication with parents and staff, and helping with meeting minutes and follow-up tasks.

You will manage mail, file preparation, data entry in databases, prepare reports, and support program staff with various administrative duties.

Qualifications

• High school diploma or equivalency required.
• 1 year office/clerical experience preferred.
• Proficiency with business technology applications (MS Office, conferencing tools).

Responsibilities

• Assists with program documentation including meeting minutes and follow-up.
• Tracks referrals, evaluations, and annual reviews.
• Completes billing forms and other forms.
• Sorts and processes mail.
• Manages files and disseminates information for meetings and programs.
• Creates copies for parents, teachers, and staff.
• Enters and maintains data in databases and generates reports.

Skills

Microsoft Office Suite

Oral and written communication

Multitasking

Organization

Education

High School Diploma or Equivalency

Job description

Job Summary

Provides clerical assistance to the administrative and teaching staff in assigned program/initiative.

Position Summary

Title Code: Temp: Programs Clerk

Job Details

15 hours per week

Essential Duties & Responsibilities

• Assists with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up to meetings.
• Tracks timeline for referrals, evaluations/re-evaluations, and annual reviews.
• Completes billing forms and other forms.
• Sorts, organizes, delivers, and processes all incoming and outgoing mail.
• Collects, prepares, maintain, organize, and disseminates appropriate files, documents and information for all meeting, and programs/initiatives in an orderly manner.
• Makes copies of all documents for parents, teachers, and staff members included in student case.
• Enters, updates, and maintains data in database, generates and distributes reports, and uses software to prepare documents.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year office, clerical, secretarial and/or computer experience required.

Knowledge, Skills, Abilities and Other Characteristics

• Judgment, initiative, inter-personal, organizational, and problem-solving skills.
• Ability to successfully manage multiple tasks simultaneously.
• Organizational, analytical, and planning skills.
• Demonstrated oral and written communication skills.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

Driving Requirements

N/A

Leadership Role

N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements: None

Travel Requirements

N/A

Job Information

• Approved Date: 9/1/2020
• Established Date: 9/1/2020
• Title Code: Y00161
• Title: CLERK: PROGRAMS TEMPORARY
• Alternate Title: Clerk: Programs Temporary
• Reports to Generic: Manager;Coordinator;Principal
• Reports to Specific:
• Division: Varies
• Business Unit:
• Department:
• Negotiated Agreement: N/A
• Unit: 0
• Days Worked: 191; 260
• FLSA Exemption Status: Non-Exempt
• Grade:
• Essential Job:
• Months Worked: 10;12
• Hours Worked: 6.5;7
• Job Family: Administrative and Office Support
• Sub-Function: Technical-Clerical Support

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