Temp: Programs Clerk - Shady Side Elementary

TrulyHired; Shady Side (MD); On-site; USD 17,000 - 25,000; Part time

Job summary

Anne Arundel County Public Schools (AACPS) is seeking a part-time Programs Temporary Clerk to provide clerical support to staff and administrators and assist with program documentation and data entry. The role involves handling mail, preparing files, and producing reports for meetings and initiatives.

The position requires a high school diploma or equivalent and at least one year of clerical experience, with proficiency in Microsoft Office and basic business tech tools.

Qualifications

• High School Diploma or Equivalency Certificate required.
• 1 year office/clerical experience required.
• Proficiency with Microsoft Office and video/web conferencing tools.

Responsibilities

• Assist with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up.
• Track timeline for referrals, evaluations/re-evaluations, and annual reviews.
• Complete billing forms and other forms.
• Sort, organize, deliver, and process all incoming and outgoing mail.
• Collect, prepare, maintain, organize, and disseminate files and information for meetings and programs/initiatives.
• Make copies of documents for parents, teachers, and staff.
• Enter, update, and maintain data in database and generate reports.

Skills

Oral communication

Written communication

Interpersonal skills

Organizational skills

Analytical skills

Planning skills

Judgment

Initiative

Multitasking

Business software

Video/Web Conferencing

Education

High School Diploma or Equivalency Certificate

1 year clerical/office experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Job Description

Title Code:
Temp: Programs Clerk

Job Details: 15 hours per week

JOB SUMMARY

Provides clerical assistance to the administrative and teaching staff in assigned program/initiative.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up to meetings.
• Tracks timeline for referrals, evaluations/re-evaluations, and annual reviews.
• Completes billing forms and other forms.
• Sorts, organizes, delivers, and processes all incoming and outgoing mail.
• Collects, prepares, maintain, organizes, and disseminates appropriate files, documents and information for all meeting, and programs/initiatives in an orderly manner.
• Makes copies of all documents for parents, teachers, and staff members included in student case.
• Enters, updates, and maintains data in database, generates and distributes reports, and uses software to prepare documents.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year office, clerical, secretarial and/or computer experience required.

Knowledge, Skills, Abilities and Other Characteristics

• Judgment, initiative, inter-personal, organizational, and problem-solving skills.
• Ability to successfully manage multiple tasks simultaneously.
• Organizational, analytical, and planning skills.
• Demonstrated oral and written communication skills.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date:

9/1/2020

Established Date:

9/1/2020

Title Code:

Y00161

Title:

CLERK: PROGRAMS TEMPORARY

Alternate Title:

Clerk: Programs Temporary

Reports to Generic:

Manager;Coordinator;Principal

ORGANIZATION

Division:

Varies

Negotiated Agreement:

N/A

HR JOB INFORMATION

Unit:

0

Days Worked:

191; 260

FLSA Exemption Status:

Non-Exempt

Grade:

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Temp-Terms of Employment)

Months Worked:

10;12

Hours Worked:

6.5;7

Job Family:

Administrative and Office Support

Sub-Function:

Technical-Clerical Support

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.