Temp Operations Coordinator – Admin & Project Support

State of Florida; Tallahassee (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

State of Florida's Department of Juvenile Justice in Tallahassee is hiring an OPS DJJ Operations Coordinator to support administrative functions on a 20-40 hour OPS arrangement at $22.25 per hour. The role backs up Administrative Assistance III, manages contracts, processes purchases, and maintains calendars, reports, and travel authorizations using systems like FLAIR, PALM, Ariba, and SharePoint.

A High School Diploma is required, a valid driver's license is required, and all background checks

Qualifications

• Must have at minimum of a High School Diploma or its equivalent.
• Valid driver's license is required.
• Information on verifying answers to the Qualifying Questions must be found on the candidate profile and/or resume.
• Successful completion of background screening is a condition of employment.

Responsibilities

• Back-up to Administrative Assistance III on the main Residential Services phone line.
• Filing of contract documents in hardcopy contract files.
• Unit office manager responsibilities and maintenance of major office functions.
• P-Card liaison and approval of purchases.
• Liaison between vendors/contractors and employees; provide technical assistance.
• Run and disseminate reports in FLAIR / PALM; maintain Outlook info for unit staff statewide.
• Track unit deadlines and ensure timely completion of work.
• Review work products and proofread correspondence requiring Chief's signature.
• Take minutes at bureau meetings and disseminate to staff.
• Maintain the Chief's calendar and assist with special projects.
• Coordinate speaking engagements, travel, conferences, and appointments.
• Prepare travel authorizations and STMS reimbursements; review for HQ staff as needed.
• Prepare purchase requisitions in Ariba on Demand (AOD) and process PO invoices.
• Maintain searchable contract documents in SharePoint; create new hard copy files for executed contracts.
• Perform other related duties as assigned.

Education

High School Diploma or equivalent

Tools

Ariba on Demand (AOD)

SharePoint

FLAIR/PALM

Outlook

Statewide Travel Management System (STMS)

Job description

State of Florida's Department of Juvenile Justice in Tallahassee is hiring an OPS DJJ Operations Coordinator to support administrative functions on a 20-40 hour OPS arrangement at $22.25 per hour. The role backs up Administrative Assistance III, manages contracts, processes purchases, and maintains calendars, reports, and travel authorizations using systems like FLAIR, PALM, Ariba, and SharePoint.

A High School Diploma is required, a valid driver's license is required, and all background checks