OPS DJJ OPERATIONS COORDINATOR - 80900419

State of Florida; Tallahassee (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

State of Florida's Department of Juvenile Justice in Tallahassee is hiring an OPS DJJ Operations Coordinator to support administrative functions on a 20-40 hour OPS arrangement at $22.25 per hour. The role backs up Administrative Assistance III, manages contracts, processes purchases, and maintains calendars, reports, and travel authorizations using systems like FLAIR, PALM, Ariba, and SharePoint.

A High School Diploma is required, a valid driver's license is required, and all background checks

Qualifications

• Must have at minimum of a High School Diploma or its equivalent.
• Valid driver's license is required.
• Information on verifying answers to the Qualifying Questions must be found on the candidate profile and/or resume.
• Successful completion of background screening is a condition of employment.

Responsibilities

• Back-up to Administrative Assistance III on the main Residential Services phone line.
• Filing of contract documents in hardcopy contract files.
• Unit office manager responsibilities and maintenance of major office functions.
• P-Card liaison and approval of purchases.
• Liaison between vendors/contractors and employees; provide technical assistance.
• Run and disseminate reports in FLAIR / PALM; maintain Outlook info for unit staff statewide.
• Track unit deadlines and ensure timely completion of work.
• Review work products and proofread correspondence requiring Chief's signature.
• Take minutes at bureau meetings and disseminate to staff.
• Maintain the Chief's calendar and assist with special projects.
• Coordinate speaking engagements, travel, conferences, and appointments.
• Prepare travel authorizations and STMS reimbursements; review for HQ staff as needed.
• Prepare purchase requisitions in Ariba on Demand (AOD) and process PO invoices.
• Maintain searchable contract documents in SharePoint; create new hard copy files for executed contracts.
• Perform other related duties as assigned.

Education

High School Diploma or equivalent

Tools

Ariba on Demand (AOD)

SharePoint

FLAIR/PALM

Outlook

Statewide Travel Management System (STMS)

Job description

Requisition No: 882207

Agency: Juvenile Justice

Working Title: OPS DJJ OPERATIONS COORDINATOR - 80900419

Pay Plan: Temp

Position Number: 80900419

Salary: $22.25 Hourly

Posting Closing Date: 09/09/2026

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

THIS IS AN OPS POSITION (20-40 HOURS PER WEEK)

WHAT IS OPS EMPLOYMENT?

Other Personal Services (OPS) employment is a temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks.

OPS are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the recommendation of the employer.

LOCATION, CONTACT AND SALARY INFORMATION

Location: Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

Minimum Biweekly Rate of Pay: $22.25 Hourly. (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

Description

This position is an OPS DJJ Operations Specialist position.

Duties & Responsibilities

Back-up to Administrative Assistance III on the main Residential Services phone line.

Filing of contract documents in hardcopy contract files.

Serves as the unit office manager and ensures major office functions are supported and sustained.

Serves as the P-Card liaison for the unit and approves purchases as required.

Acts as a liaison between vendors/contractors and employees.

Provides technical assistance to vendors/contractors.

Runs and disseminates reports in FLAIR / PALM.

Ensure Outlook information is correct for unit staff statewide.

Tracks unit deadlines to ensure timely completion of work.

Reviews work products of other staff as directed by supervisor.

Proofreads all correspondence requiring the Chief’s signature and ensures accuracy and proper formatting.

Take minutes at bureau meetings and disseminate to staff.

Maintains the Chief’s calendar and assists with directing special projects or activities.

Coordinates speaking engagements, travel, conferences, and appointments as directed.

Prepares travel authorizations and reimbursements in the Statewide Travel Management System (STMS) for the unit staff, and reviews authorizations and reimbursements for other Residential Services staff as a back-up to the HQ AA.

Prepares purchase requisitions in Ariba on Demand (AOD) to order supplies or other necessary items. Receives items in AOD and processes PO based invoices in AOD.

Maintain searchable contract documents in SharePoint.

Create new hard copy files for executed contracts.

Performs other related duties as assigned.

Minimum Qualifications

Must have at minimum of a High School Diploma or its equivalent.

Preferred Qualifications

• Microsoft Office Suite.
• years of DJJ experience.

Valid driver's license is required.

Special Notes

Information on verifying answers to the Qualifying Questions must be found on the candidate profile and/or resume.

Successful completion of background screening is a condition of employment.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national), and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility)

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.