Executive Assistant

Boston Medical Center; Boston (MA); On-site; USD 62,500 - 87,500; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Career advancement opportunities

Job summary

Boston Medical Center is seeking an experienced administrative professional to support Vice Presidents and Chief Physicians. This role includes drafting correspondence, preparing presentations, and managing appointments.

Candidates must have a Bachelor’s degree and 3-5 years in office administration, with proficiency in Microsoft Office. A competitive compensation range of $62,500 - $87,500 is offered, along with generous benefits including medical and dental plans.

Qualifications

• Three to five years experience in progressively responsible office administration positions.
• One to two years professional experience with project management or related experience.
• Ability to multitask, prioritize, and meet deadlines.

Responsibilities

• Provides highly skilled administrative support to the Vice President or Chief Physician.
• Manages organizational contacts and prepares presentations and reports.
• Acts as the first point of contact for the office and schedules meetings.

Skills

Excellent communication skills

Organizational ability

Critical-thinking skills

High proficiency in Microsoft Office

Education

Bachelor’s Degree in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Responsibilities

Provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and their staff. General administrative duties include drafting correspondence, preparing presentations, reports, press releases, managing organizational contacts, attending meetings, preparing and distributing minutes, sorting mail, and ordering supplies. Assists with research grant applications, tracks grant reporting, and performs web research on federal research funding trends. Identifies articles and opportunities of interest by reviewing websites and printed media. Acts as the first point of contact for the Office, triaging calls from other departments, donors, the media, scientists, politicians, advocacy partners, and sometimes opposition groups. Schedules meetings, makes travel arrangements, and processes travel reimbursements promptly.

Qualifications

• Education: Bachelor’s Degree in a related field required or a combination of additional experience and training considered.
• Experience: Three to five years experience in progressively responsible office administration positions with high proficiency using Microsoft Office (Word, Excel, Access, PowerPoint). One to two years professional experience with project management, data management, policy research, non‑profit fundraising, or related experience highly preferred.

Skills

• Excellent communication skills and diplomacy to interact with external contacts and hospital staff.
• Exceptional organizational ability to multitask, prioritize, and meet deadlines and schedules.
• Ability to keep others organized and on track.
• Excellent written and verbal communication skills.
• Good critical‑thinking skills and demonstrated comfort working independently once given direction.
• High proficiency using Microsoft Office applications (Word, Excel, Access, PowerPoint).

Compensation

Compensation Range: $62,500.00 - $87,500.00. The range is based on the minimum job qualifications. Base pay considers education, experience, skills, certifications/licensures, business/organizational needs, internal equity, and market competitiveness.

Benefits

BMCHS offers generous total compensation including medical, dental, vision, pharmacy benefits; discretionary annual bonuses and merit increases; Flexible Spending Accounts; 403(b) savings match; paid time off; career advancement opportunities; and resources to support employee and family well‑being.

Equal Employment Opportunity / Disabled / Veterans

Boston Medical Center is an equal employment opportunity employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or expression or any other non‑job-related characteristic.