Temp Data Compliance Specialist II

EMCOR Group, Inc.; Irvine, Northern (CA, KY); Hybrid; USD 43,000 - 51,000; Full time

Job summary

EMCOR Group, Inc. is seeking a Site Data Compliance Specialist II to manage complex customer and site data, ensuring adherence to company data standards and supporting data quality initiatives across branches.

You will review setup requests, resolve discrepancies in billing and hierarchies, and provide guidance to field personnel while maintaining documentation and reporting. Strong analytical and communication skills, plus MS Office expertise, are essential.

Qualifications

• 3+ years of administrative, data management, or related experience.
• Experience with customer master data, contract administration, billing, or data maintenance.
• Strong Excel and Outlook skills; MS Office proficiency.

Responsibilities

• Perform advanced data management for customer and site records.
• Analyze customer account structures for data standards alignment.
• Resolve discrepancies in customer, billing, service location, and hierarchy data.
• Identify and consolidate duplicate customer or location records while preserving data integrity.
• Support audits of customer and location records to improve accuracy.
• Develop and document data entry procedures and quality controls.
• Provide guidance on data standards to branch personnel.
• Monitor queues and prioritize requests to ensure timely completion.
• Generate reports on data quality, volume, and open items.
• Assist onboarding and training for new team members.

Skills

Analytical skills

Research skills

Problem-solving

Communication

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

This position is responsible for performing advanced customer and site data management functions while ensuring compliance with company standards and procedures. The Site Data Compliance Specialist II serves as a resource for customer account structures, supports data quality initiatives, and assists in resolving complex customer, site, billing, and hierarchy discrepancies across multiple branches and departments.

Essential Duties & Responsibilities

• Perform all duties of the Data Compliance Specialist level I position.
• Review and process complex customer and site setup requests requiring additional research or validation.
• Analyze customer account structures to ensure alignment with company data standards and procedures.
• Research and resolve customer, billing, service location, contact, and hierarchy discrepancies.
• Identify duplicate customer or location records and assist with consolidation efforts while preserving data integrity.
• Support routine audits of customer and location records to identify inaccuracies, missing information, or inconsistent naming conventions.
• Assist in developing, documenting, and improving data entry procedures and quality control measures.
• Provide guidance to branch personnel regarding customer setup requirements, account structures, and data standards.
• Monitor request queues and assist with prioritizing work to support timely completion of branch requests.
• Generate or assist with reports related to request volume, data accuracy, open items, and cleanup initiatives.
• Provide onboarding support and process training to new team members as needed.
• Other duties as assigned.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 3+ years of administrative, customer master data, contract administration, service operations, billing, or related experience.
• Strong understanding of customer account setup, customer hierarchy, and data maintenance processes.
• Strong analytical, research, and problem-solving skills.
• Excellent oral and written communication skills, with the ability to work cross-functionally with multiple departments.
• Intermediate to advanced working knowledge of Microsoft Office applications, including Excel and Outlook.
• Ability to work independently and make decisions within established guidelines.
• HVAC, service operations, billing, or contract administration experience, a plus.

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Geographic Disclosure

Compensation Range: $31 - $37 per hour