Temporary Curriculum Coordinator - Extended Education Ventures/Osher Lifelong Learning Institute (UTEMPS)

University of Texas at Austin; Austin (TX); Presencial; USD 26.000 - 38.000; Jornada completa

Descripción de la vacante

University of Texas at Austin is seeking a detail-oriented coordinator to guide curriculum development, coordinate classroom programming, and support speakers and volunteers at UT OLLI programs.

The role involves leading online and hybrid classes, recruiting speakers, managing materials, and ensuring accessibility and ADA compliance where applicable. Strong communication and teamwork are essential for success.

Formación

• Bachelor's degree related to the work to be performed.
• Three (3) years of professional experience in planning and coordinating short courses, seminars, workshops, or conferences.
• Learning and adapting to new technologies.
• Working with individuals aged 50+ in committee and classroom settings.
• Using technology platforms such as PowerPoint, Microsoft Office Suite, and Zoom.
• Facilitating groups and building relationships with new people.
• Managing projects and meeting deadlines.
• Adapting to changing priorities while maintaining a positive attitude and sense of humor.
• Collaborating effectively as part of a team.
• Managing multiple tasks and priorities simultaneously.
• Professional written communication.
• Answering and directing phone calls in both on-campus and remote work environments.

Responsabilidades

• Assist with recruiting, vetting, and confirming volunteer seminar and lecture speakers.
• Review and edit speaker content to ensure it aligns with the UT OLLI demographic and complies with university guidelines.
• Provide logistical and presentation support.
• Collaborate with the Events Coordinator to ensure appropriate recognition at sessions and social activities.
• Attend events and socials as appropriate.
• Serve as the lead for all online and hybrid classes. Schedule Zoom meetings or webinars, coordinate participants and hosts, manage session recordings, and oversee the video editing process.
• Maintain and organize the digital content library to ensure member access and content integrity.
• Provide training and support to speakers on using online and in-classroom technology in advance of sessions to ensure a smooth and engaging learning experience.
• Collect and distribute lecture and seminar materials digitally.
• Maintain accurate digital records of curriculum content.
• Coordinate the development of course catalogs (online & print) and manage the online class registration process.
• Solicit member feedback through surveys and share relevant findings with program curriculum committees to support continuous improvement.
• Collaborate with both internal and external technology partners to support software and database functions essential to registration, catalog creation, and other key processes.
• Facilitate training for staff, student workers, and highly independent volunteers, providing clear guidance while respecting varied working styles.
• Monitor data entry and migration to ensure accuracy, communication, and adherence to schedules.
• Participate in staff and Thompson Conference Center (TCC) meetings as assigned to support overall program operations.
• Assist with routine clerical tasks related to core responsibilities.
• Support cross-program activities such as OLLI Council, collaborative workdays, long-range planning, new member orientation, and data collection and analysis.

Conocimientos

PowerPoint

Microsoft Office Suite

Zoom

Group facilitation

Project management

Educación

Bachelor's degree related to the work

Herramientas

PowerPoint

Microsoft Office

Zoom

Descripción del empleo

• Location: UT MAIN CAMPUS


• Time Type: Full time


• Job Requisition ID: R_00049500


• Hiring Department: UTemp Pool


• Position Open To: All Applicants


• Weekly Scheduled Hours: 40


• FLSA Status: Non-Exempt from FLSA


• Earliest Start Date: Immediately


• Position Duration: Expected to Continue Until May 07, 2027

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. This temporary assignment may transition to regular status. The projected end date for this assignment is May 07, 2027.

Purpose

This position guides curriculum development and implementation, coordinates classroom programming, and provides essential support to speakers and volunteers.

Responsibilities

• Assist with recruiting, vetting, and confirming volunteer seminar and lecture speakers.


• Review and edit speaker content to ensure it aligns with the UT OLLI demographic and complies with university guidelines.


• Provide logistical and presentation support.


• Collaborate with the Events Coordinator to ensure appropriate recognition at sessions and social activities.


• Attend events and socials as appropriate.


• Serve as the lead for all online and hybrid classes. Schedule Zoom meetings or webinars, coordinate participants and hosts, manage session recordings, and oversee the video editing process.


• Maintain and organize the digital content library to ensure member access and content integrity.


• Provide training and support to speakers on using online and in-classroom technology in advance of sessions to ensure a smooth and engaging learning experience.


• Collect and distribute lecture and seminar materials digitally.


• Maintain accurate digital records of curriculum content.


• Coordinate the development of course catalogs (online & print) and manage the online class registration process.


• Solicit member feedback through surveys and share relevant findings with program curriculum committees to support continuous improvement.


• Collaborate with both internal and external technology partners to support software and database functions essential to registration, catalog creation, and other key processes.


• Facilitate training for staff, student workers, and highly independent volunteers, providing clear guidance while respecting varied working styles.


• Monitor data entry and migration to ensure accuracy, communication, and adherence to schedules.


• Participate in staff and Thompson Conference Center (TCC) meetings as assigned to support overall program operations.


• Assist with routine clerical tasks related to core responsibilities.


• Support cross-program activities such as OLLI Council, collaborative workdays, long-range planning, new member orientation, and data collection and analysis. 10% Work cooperatively and constructively with Extended Education Ventures (EEV), Thompson Conference Center (TCC), UT OLLI staff, program speakers, and volunteer member committees to achieve shared goals and maintain strong partnerships.

Required Qualifications

Bachelor's degree related to the work to be performed. Three (3) years of professional experience in planning and coordinating short courses, seminars, workshops, or conferences. Learning and adapting to new technologies. Working with individuals aged 50+ in committee and classroom settings. Using technology platforms such as PowerPoint, Microsoft Office Suite, and Zoom. Facilitating groups and building relationships with new people. Managing projects and meeting deadlines. Adapting to changing priorities while maintaining a positive attitude and sense of humor. Collaborating effectively as part of a team. Managing multiple tasks and priorities simultaneously. Professional written communication. Answering and directing phone calls in both on-campus and remote work environments. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Previous video editing experience. Previous experience hosting hybrid classes. Familiarity with ADA requirements. Comfortable using Excel. Comfortable working with unfamiliar technologies. Previous experience working with volunteers.

Hourly Rate

$23.29

Working Conditions

Attire: Business Casual. Nice Jeans are fine as long as they are not torn.

Work Shift

• Hours per week: 40


• The work hours are from 8:00 a.m. to 5:00 p.m.


• Thursday is a remote day.

Required Materials

• Resume/CV


• 3 work references with their contact information; at least one reference should be from a supervisor

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF]; Right to Work Poster (English) [PDF]; Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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