Temp Conference Coordinator & Marketing Support

IEEE; Piscataway Township (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

IEEE is seeking a Temporary Conference Administrator to support the Signal Processing Society conference business. You will assist volunteer organizers from proposal to completion, perform light copywriting, and help with data entry for society marketing.

You will report to the Senior Manager, Conferences and coordinate with conference organizers to ensure schedules, budgets, and deadlines are met, while maintaining calendars and data quality.

Qualifications

• Advanced customer service, organizational, and administrative skills with the ability to handle multiple projects and deadlines.
• Ability to work independently and take initiative to solve problems.
• Good oral and written communication skills.
• Proficiency in MS Office applications (Word, Excel) and Google Suite (Gmail, Drive, Docs, Sheets).
• Proficiency in HubSpot, a plus.
• Experience with marketing or business writing, a plus.
• Knowledge of basic budgeting is highly desirable.

Responsibilities

• Maintain conference task tracking sheet and follow up for items as needed.
• Maintain conference data collection sheet and follow up for data from conference organizers as needed.
• Assist in the intake, manage and communicate the review workflow and process of all conference sponsorship requests through to completion.
• Assist with investigations of issues with conferences, and follow-up to ensure resolution.
• Ensure timely updates of key conference indicators.
• Assist with logistics for conferences, upon request.
• Update and maintain the conference calendar of important dates and updates to the conference web pages.
• Occasionally assist with light copywriting and editing for web pages and email campaigns.
• Regularly assist with contact list formatting and data entry, upon request.

Skills

Customer service

Organizational skills

Administrative skills

Communication skills

Independent work

Marketing writing

Budgeting knowledge

Problem solving

Education

Bachelor's degree or equivalent experience

Tools

MS Office (Word, Excel)

Google Workspace

HubSpot

Job description

IEEE is seeking a Temporary Conference Administrator to support the Signal Processing Society conference business. You will assist volunteer organizers from proposal to completion, perform light copywriting, and help with data entry for society marketing.

You will report to the Senior Manager, Conferences and coordinate with conference organizers to ensure schedules, budgets, and deadlines are met, while maintaining calendars and data quality.