Conference Payments Analyst

IEEE; Piscataway Township (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

IEEE is seeking a Conference Payments Analyst to support the Accounts Payable function for IEEE conferences. You will review payment requests, ensure documentation, and liaise with organizers to resolve issues.

The role emphasizes accuracy, timely processing, and strong customer service to internal stakeholders and external vendors.

Qualifications

• Bachelor's degree or equivalent experience required.
• 2-4 years Experience in Accounts Payable preferred.

Responsibilities

• Review and approve payment requests related to IEEE conferences.
• Provide excellent customer service by responding to customer inquiries.

Skills

Customer service

Problem solving

Accuracy under pressure

Judgment and decision making

Time management

Priority setting

Independent work

Quality commitment

Education

Bachelor's degree or equivalent experience

2-4 years Accounts Payable experience

Job description

IEEE is an EEO/AAP Employer/Protected Veterans/Disabled

Job Description - Conference Payments Analyst (260293)

Job Description

Conference Payments Analyst - 260293 : OPS-B30

Description

Job Summary

The Conference Payment Analyst will play a key role in supporting IEEE's Accounts Payable department by ensuring the accurate, timely, and compliant processing of event-related payments. This position requires meticulous attention to detail in reviewing and approving payments to vendors, speakers, venues, awardees, and other stakeholders involved in IEEE conferences. The Conference Payment Analyst will ensure that all payment requests are supported by appropriate documentation and are compliant with company policies, tax regulations, and best business practices. The role also involves substantial communication with conference organizers to provide updates on payment status and guide them in resolving documentation issues.

Key Responsibilities

• Review and approve payment requests related to IEEE conferences.
• Provide excellent customer service by responding to customer inquiries.

Qualifications

Education

• Bachelor's degree or equivalent experience required

Work Experience

• 2-4 years Experience in a field related to Accounts Payable preferred

Skills and Requirements

• Demonstrated customer service skills
• Demonstrated problem solving skills
• Demonstrates a high level of accuracy, even under pressure
• Demonstrates excellent judgment and decision making skills
• Highly thorough and dependable
• Maintains composure under pressure
• Performs work independently with minimal supervision
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality

Other Requirements

As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

A non-profit organization, IEEE is the world's leading professional association for the advancement of technology.