Temp Administrative Assistant

Strategic Employment Partners (SEP); Phoenix (AZ); On-site; USD 30,000 - 39,000; Full time

Job summary

Strategic Employment Partners (SEP) is seeking a Seasonal Property Administrative Assistant in Phoenix, AZ. This on-site role covers the front desk, phones, and tenant/vendor communications for a major retail real estate property during the holiday rush.

You will maintain databases, track contracts and renewals, run reports, and ensure compliance documents are up to date. The position is seasonal with start ASAP through January and requires strong bilingual English/Spanish communication.

Qualifications

• Fluent in Spanish and English, spoken and written at a professional level.
• 1–3 years in administrative roles in high-volume settings.
• Experience handling front-desk/reception duties with tenants, vendors, and visitors.

Responsibilities

• Own the front desk and phone coverage for the onsite Property Management team.
• Maintain tenant and vendor databases accurately.
• Track contracts and renewals, ensuring deadlines are met.
• Run recurring reports and keep compliance documents current.
• Be available for holiday-related weekend/evening coverage.

Skills

Bilingual Spanish/English

Front desk / Reception

Administrative support

Database handling

Reports generation

Tools

Excel

Property management software

Job description

Seasonal Property Administrative Assistant (Bilingual Spanish/English, Temp through January)

About the job

Major retail real estate ownership and management company is adding a seasonal Property Administrative Assistant at one of Phoenix's largest regional shopping centers for the holiday rush. You'll be the front-line support for the onsite Property Management team: owning the front desk and phones, maintaining tenant and vendor databases, tracking contracts and renewals, running recurring reports, and keeping compliance documents current. Holiday volume is high, so you're expected to ramp up fast and work independently once you've learned the protocols. Full training is provided on all systems.

This is a defined seasonal role with a set end date in January. It is not expected to extend or convert to permanent, so it's a strong fit if you're between roles, coming off a layoff, or looking for solid short-term work through the holidays.

Term:

Seasonal temp, start ASAP through approx. January (no extension or conversion)

Location:

Phoenix, AZ (West Valley), fully onsite, no remote/hybrid

Schedule:

Monday-Friday, 8:30am-5:00pm, plus some weekend and/or evening coverage during the holiday season

Compensation:

$25/hour

Required Qualifications:

• Fluent in Spanish and English, spoken and written, at a professional level. You'll communicate with tenants, vendors, and visitors in both languages
• 1-3 years in administrative roles, with real comfort ramping up quickly in a new, high-volume environment
• Has personally handled front-desk or reception duties, comfortable with tenants, vendors, and visitors face-to-face and on the phone
• Solid Excel and general computer skills; willing to learn new property management software quickly
• Organized and detail-oriented with databases, contracts, and recurring reports
• Available for some holiday weekend and evening shifts
• Local to the Phoenix metro area and able to start immediately

Nice to Have:

• Property management, retail, hospitality, or customer-facing admin experience

This is a seasonal position placed through an employer-of-record partner. No sponsorship available.