Telework-Eligible Administrative Specialist – Fire Services

New Hanover County; North Carolina; On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

401k contributions

Retirement plan

Flex time

Telework availability

Sick leave & holidays

Parental leave

Education leave

Health insurance

Wellness center

Professional development

Job summary

New Hanover County Fire Services in North Carolina is looking for an organized Administrative Specialist to support financial, administrative, and operational needs. The role coordinates purchasing, payroll, contracts, and records while delivering dependable support in a fast-paced environment.

This position requires an Associate’s Degree in Business Administration or related field and at least one year of related experience.

Qualifications

• Associate’s Degree in Business Administration or related field.
• At least 1 year of related administrative support experience.

Responsibilities

• Coordinates purchasing and accounts payable: processes purchase orders, procurement-card transactions, invoices, and related documentation.
• Supports financial operations: assists with budget preparation, expenditure monitoring, financial reporting, and account reconciliations.
• Maintains payroll and personnel records: compiles payroll information and assists with personnel actions and related documentation.
• Coordinates contract administration: processes contract requests, maintains supporting records, and monitors renewals and updates.
• Provides employee and training support: coordinates travel, training registrations, candidate assessments, and departmental career events.
• Supports Fire Marshal's Office operations: coordinates billing processes, maintains documentation, and assists with related administrative functions.
• Maintains departmental records and communications: prepares reports, manages filing systems, and coordinates office supplies and resources.
• Collaborates with internal and external partners; responds to inquiries and resolves administrative and financial matters.

Skills

Organized and detail-oriented

Education

Associate’s Degree in Business Administration, or related field

Job description

New Hanover County Fire Services in North Carolina is looking for an organized Administrative Specialist to support financial, administrative, and operational needs. The role coordinates purchasing, payroll, contracts, and records while delivering dependable support in a fast-paced environment.

This position requires an Associate’s Degree in Business Administration or related field and at least one year of related experience.