Finance & Admin Specialist (Telework Eligible)

New Hanover County; Wilmington (NC); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Employer-paid 401k contributions

Retirement plan through NC Retirement

Flex time and telework availability

Paid sick and personal leave + 13 paid

Paid parental leave

Paid community services leave to give

Education leave to obtain a degree

Medical, dental, and vision insurance

Onsite health and wellness center

Professional development trainings

Opportunities to make a difference

Job summary

New Hanover County Fire Services is seeking an organized Administrative Specialist to support the department's financial, administrative, and operational needs. This role coordinates purchasing, payroll, contracts, records, and general office operations.

Ideal candidates will manage multiple priorities, assist with budget prep and reporting, and collaborate with internal and external partners to ensure smooth daily functions in a fast-paced environment.

Qualifications

• Associate degree in Business Administration or related field with 1 year of administrative support experience.
• Experience coordinating purchasing, payroll, contracts and records.
• Able to work across departments and manage multiple priorities.

Responsibilities

• Coordinates purchasing and accounts payable: processes purchase orders, procurement-card transactions, invoices, and related documentation.
• Supports financial operations: assists with budget preparation, expenditure monitoring, financial reporting, and account reconciliations.
• Maintains payroll and personnel records: compiles payroll information and assists with personnel actions and related documentation.
• Coordinates contract administration: processes contract requests, maintains supporting records, and monitors renewals and updates.
• Provides employee and training support: coordinates travel, training registrations, candidate assessments, and departmental career events.
• Supports Fire Marshal's Office operations: coordinates billing processes, maintains documentation, and assists with related administrative functions.
• Maintains departmental records and communications: prepares reports and correspondence, manages filing systems, and coordinates office supplies and resources.
• Collaborates with internal and external partners.
• Responds to employee and vendor inquiries and works with County departments, agencies, and other partners to resolve administrative and financial matters.

Skills

Administrative support

Education

Associate degree in Business Administration

Job description

New Hanover County Fire Services is seeking an organized Administrative Specialist to support the department's financial, administrative, and operational needs. This role coordinates purchasing, payroll, contracts, records, and general office operations.

Ideal candidates will manage multiple priorities, assist with budget prep and reporting, and collaborate with internal and external partners to ensure smooth daily functions in a fast-paced environment.