Technical Writer

Actalent; Pensacola (FL); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Paid time off

Onsite work

Job summary

Actalent is seeking a Technical Writer / Maintenance Documentation Support Specialist in Pensacola, FL to create, standardize, and control maintenance documentation for facilities and equipment. You will draft procedures, SOPs, and ensure accuracy and consistency across maintenance activities, leveraging CMMS tools like Maximo.

You will collaborate with maintenance planners and technicians to translate technical information into clear instructions, maintain document control, and continuously

Qualifications

• Proven experience in technical writing for maintenance procedures.
• Strong knowledge of SOP development and implementation.
• Hands-on CMMS experience, ideally Maximo.
• Document control experience: organizing, updating, standardizing documentation.
• Ability to translate technical information into clear instructions.
• Attention to detail and accuracy in documentation.
• Collaborative work with maintenance teams and stakeholders.

Responsibilities

• Create, write, and maintain clear maintenance procedures and documentation.
• Standardize maintenance procedure documentation for consistency.
• Develop and consolidate documentation into SOPs.
• Provide accurate documentation for day-to-day operations.
• Use CMMS (Maximo) to support planning and documentation control.
• Align documentation with planning software and workflows.
• Maintain document control, ensuring procedures are updated and accessible.
• Gather technical information from maintenance personnel and translate it into procedures.
• Continuously review and improve existing documentation.
• Support effective communication within the maintenance team through clear docs.

Skills

Technical writing

SOP development

CMMS experience

Maximo CMMS

Document control

Clear written communication

Detail-oriented

Collaborative

Maintenance procedures

Tools

Maximo CMMS

Job description

Job Title

Technical Writer / Maintenance Documentation Support Specialist

Job Description

The Maintenance Documentation Support Specialist supports the day-to-day operations of the maintenance team by creating, standardizing, and controlling maintenance documentation. This role ensures that procedures are clear, accurate, and up to date, enabling efficient communication, effective planning, and consistent execution of maintenance activities across facilities and equipment. The specialist works closely with maintenance planners and technicians to maintain operational excellence through robust documentation and use of maintenance planning software.

Responsibilities

• Create, write, and maintain clear and detailed maintenance procedures and technical documentation for facilities and equipment.
• Standardize maintenance procedure documentation to ensure consistency across all maintenance operations.
• Develop and consolidate documentation into formal Standard Operating Procedures (SOPs).
• Support the maintenance team by providing accurate and timely documentation for day-to-day operations.
• Use Computerized Maintenance Management Systems (CMMS), including Maximo, to support maintenance planning and documentation control.
• Assist with maintenance planning activities by ensuring documentation aligns with planning software and workflows.
• Maintain document control processes so that all maintenance procedures and SOPs are properly organized, updated, and accessible.
• Collaborate with maintenance personnel to gather technical information and translate it into user-friendly written procedures.
• Continuously review and improve existing documentation to reflect changes in equipment, processes, and best practices.
• Support effective communication within the maintenance team by ensuring documentation is clear, complete, and easy to follow.

Essential Skills

• Proven experience in technical writing, particularly for maintenance or technical procedures.
• Strong knowledge of Standard Operating Procedures (SOPs) and their development and implementation.
• Hands‑on experience with Computerized Maintenance Management Systems (CMMS).
• Experience using Maximo or similar maintenance planning software.
• Document control experience, including organizing, updating, and standardizing technical documentation.
• Ability to create and standardize maintenance procedure documentation.
• Strong written communication skills with the ability to translate technical information into clear, concise instructions.
• Attention to detail and accuracy in documentation.
• Ability to work collaboratively with maintenance teams and other stakeholders.

Additional Skills & Qualifications

• Manufacturing experience is a plus, particularly in environments that require structured maintenance procedures.
• Experience consolidating existing documentation and converting it into formal SOPs.
• Familiarity with maintenance planning processes and workflows.
• Ability to manage multiple documentation projects and meet deadlines.
• Strong organizational skills and a methodical approach to document control.

Work Environment

This role operates in both office and manufacturing settings, with time split between desk‑based documentation work and time on the manufacturing floor. You will use CMMS tools such as Maximo and other maintenance planning software as part of your daily activities. The environment involves close collaboration with maintenance teams, planners, and other technical staff to gather information and validate procedures. Dress expectations may vary between office and manufacturing areas, with appropriate attire required for each setting, including any safety‑related requirements typical of a manufacturing environment.

Job Type & Location

This is a Contract position based out of Pensacola, FL.

Pay And Benefits

The pay range for this position is $22.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in Pensacola,FL.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.