Technical Services Administrative Officer

OceanaGold Haile Smile; Kershaw (SC); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary + bonus

Comprehensive benefits package

Great residential location near majorU

Long service recognition

EAP access

Job summary

OceanaGold Haile Smile in South Carolina is seeking a proactive Business Assistant to support the Technical Services Department with procurement, document control, data management, planning and scheduling.

You will help coordinate training, onboarding, inspections, and reporting, while ensuring PPE and travel arrangements for large groups. A strong communicator with MS Office skills and the ability to work across teams is essential.

Qualifications

• 10+ years of administrative support experience.
• Experience in mining industry preferred.
• Ability to coordinate activities across multiple groups.
• Excellent communication and interpersonal skills.
• Proficient with MS Office and document control software.

Responsibilities

• Monitor and plan for Employee training requirements
• Document training records in INX (Health & Safety Management Software)
• Document workplace inspections in INX
• Ensure PPE equipment is available to Employees as necessary
• Assist with job postings and Employee onboarding processes
• Schedule Employee training events, along with lodging and transportation requirements
• Assist with job amendment process, in particular document distribution and review / approval process
• Manage Technical Services annual calendar
• Schedule meetings and events
• Assist with Life of Mine Planning and Budgeting coordination
• Create schedule for Technical Services Strategy Maps
• Monitor and plan for recurring reporting requirements
• Review various reports prior to distribution
• Perform procurement activities, primarily purchase requisitions
• Assist with Management of Change activities
• Assist with risk assessments
• Perform document control activities using TeamBinder
• Assist with data management activities

Skills

10+ years experience

Mining industry experience

Relationship building

Strong communication

Collaborative working style

MS Office proficiency

Software learning ability

Event scheduling

Onboarding coordination

Document control

Tools

Microsoft Office

INX Health & Safety MS

TeamBinder

Procurement systems

Job description

Job Description

Support the Technical Services Department with procurement, document control, document review, data management, planning, and scheduling activities. This will allow the Technical Services Department to increase the time and focus put towards their commitments to Site and their Stakeholders.

Key tasks and responsibilities:

• Monitor and plan for Employee training requirements
• Document training records in INX (Health & Safety Management Software)
• Document workplace inspections in INX
• Ensure PPE equipment is available to Employees as necessary
• Assist with job postings and Employee on-boarding processes
• Schedule Employee training events, along with lodging and transportation requirements
• Assist with job amendment process, in particular document distribution and review / approval process
• Manage Technical Services annual calendar
• Schedule meetings and events
• As much as possible, assist with the coordination and planning for Life of Mine Planning and Budgeting processes
• Create schedule for Technical Services Strategy Maps
• Monitor, and plan for, re-occurring reporting requirementsReview various reports prior to distribution
• Perform procurement activities, primarily purchase requisitions and acquisition of items outside of warehouse stock
• Assist with Management of Change activities
• Assist with risk assessments
• Perform document control activities using TeamBinder
• Assist with data management activities
• Other reasonable duties as required to support the Technical Services Department

Qualifications:

Qualifications

Skills:

• 10+ years of experience as a Business Assistant
• Experience in the mining industry preferred, but not required 7 years’ experience in a similar role.
• A motivated self-starter capable of building and maintaining personal relationships, while coordinating activities, and working with, multiple groups
• Strong communication (written and verbal) and interpersonal skills
• Collaborative working style, ability to coordinate within and between groups
• A high degree of computer literacy is required, with effective skills in Microsoft Office products required
• Ability to learn software packages to support training record management, procurement, and document control
• Ability to schedule and coordinate events for large groups
• Ability to create schedules supporting multiple groups and multiple activities

Additional Information

WHAT'S ON OFFER:

• Competitive salary + short-term and long-term bonus
• Comprehensive benefits package including health, vision and dental insurance, 401K, and more
• Great residential location close to Charlotte, NC, and is located between the mountains and sea.
• Long service recognition
• Living Our Values recognition program
• In-office snack shop
• Monthly paid training available and professional development
• Supportive work environment with a focus on safety and teamwork
• Access to OceanaGold Employee Assistance Program (EAP)

YOU MATTER:

OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at [e-mail]

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED