Technical Documentation & Proposal Specialist

Sabot Consulting, Inc.; Sacramento (CA); Remote; USD 70,000 - 100,000; Full time

Job summary

Sabot Consulting is used as a trusted partner to deliver high-quality technical and management consulting documents. This remote role owns document quality, templates, and knowledge organization while ensuring final production quality across Sabot’s written work.

The role emphasizes Word expertise, PDFs, library governance, and AI-assisted drafting to keep client deliverables professional, compliant, and submission-ready.

Qualifications

• Expert-level Word skills and formatting proficiency.
• Strong Acrobat/PDF capability and document controls.
• Experience with Confluence, SharePoint, and Teams for knowledge management.
• Detail-oriented with strong editing and proofreading abilities.
• Ability to enforce standards across senior teams; AI fluency a plus.
• Government contracting/RFP experience preferred.

Responsibilities

• Own firm-wide document quality standards, templates, formatting, naming conventions, version control, and final QA.
• Serve as the advanced Word expert: templates, styles, numbering, cross-references, Track Changes, and comparisons.
• Own proposal production administration: organize files, manage PDFs, and QA submission packages.
• Maintain Confluence/SharePoint libraries as content librarians; manage structure, metadata, and reusable content.
• Edit and proofread proposals and client deliverables; leverage AI for drafting and QA.
• Develop AI-enabled workflows, prompts, checklists; validate AI output and promote tool use.
• Act as final quality checkpoint for designated proposals and client deliverables.

Skills

Word processing

Adobe Acrobat

Document editing

AI tooling

Governance enforcement

Tools

Confluence

JIRA

SharePoint

Teams

Job description

Technical Documentation & Proposal Specialist - Remote

Sabot Consulting is looking for a firm-wide owner for document quality, knowledge organization, and proposal production. This role will own the mechanics, organization, consistency, and final production quality of Sabot's written work product.

Responsibilities

A hybrid document-production, knowledge-management, proposal-operations, and quality-assurance role. This person is not primarily a content author; they make Sabot’s documents professional, controlled, findable, reusable, compliant, and submission-ready.

Core Responsibilities

• Own firm-wide document quality standards, templates, formatting, naming conventions, version control, and final-production QA.
• Serve as the advanced Microsoft Word expert: templates, styles, sectioning, numbering, tables, fields, cross-references, Track Changes, and document comparison.
• Own proposal production administration: establish pursuit folders, organize solicitation files and forms, maintain versions, create/fill PDF forms, assemble final PDFs, and perform submission-package QA.
• Serve as Confluence content librarian and SharePoint/Teams document librarian; maintain logical structures, archives, metadata, reusable content, and institutional knowledge.
• Edit and proofread proposals and client deliverables as needed, with increasing use of AI for drafting, editing, comparison, summarization, and QA.
• Develop AI-enabled document workflows, prompts, checklists, and light automation; validate AI output and help teams use approved tools effectively.
• Act as the final quality checkpoint for designated proposals and client deliverables and proactively correct recurring document/process defects.

Qualifications

• Expert-level Word skills
• strong Adobe Acrobat/PDF capability
• working knowledge of Confluence, JIRA, SharePoint, and Teams
• excellent organization and attention to detail
• proposal or consulting-document experience; strong editing skills
• AI fluency; and the judgment/confidence to enforce standards across senior teams
• Government-contracting/RFP experience is strongly preferred.

About Us:

Sabot Consulting is a management consulting company focused on providing technical and management consulting to IT executives and managers in strategic, operational, and project-based practice areas. Our focus on providing expert staff that have the knowledge, experience, and professionalism to engage the client at all levels is the key to our success.