Technical Documentation Specialist

Sabot Consulting, Inc.; United States; Remote; USD 80,000 - 110,000; Full time

Job summary

Sabot Consulting, Inc. seeks a Technical Documentation & Proposal Specialist for remote work to own document quality, templates, and final production of client deliverables.

You will manage templates, styles, version control, and QA for all firm-wide documents using Word, Confluence, SharePoint, and Teams. You will also lead proposal administration, maintain library content, and edit client deliverables, with increasing use of AI for drafting, editing, and QA.

Qualifications

• Strong Adobe Acrobat/PDF capability.
• Working knowledge of Confluence, JIRA, SharePoint, and Teams.
• Excellent organization and attention to detail.
• Proposal or consulting-document experience; strong editing skills.
• AI fluency; ability to enforce standards across senior teams.
• Government-contracting/RFP experience strongly preferred.

Responsibilities

• Own firm-wide document quality standards, templates, formatting, naming conventions, version control, and final-production QA.
• Serve as advanced Microsoft Word expert: templates, styles, sectioning, numbering, tables, fields, cross-references, Track Changes, and document comparison.
• Own proposal production administration: establish pursuit folders, organize solicitation files and forms, maintain versions, create/fill PDF forms, assemble final PDFs, and perform submission-package QA.
• Serve as Confluence content librarian and SharePoint/Teams document librarian; maintain logical structures, archives, metadata, reusable content, and institutional knowledge.
• Edit and proofread proposals and client deliverables; increase AI usage for drafting, editing, comparison, summarization, and QA.
• Develop AI-enabled document workflows, prompts, checklists, and light automation; validate AI output and help teams use approved tools effectively.
• Act as the final quality checkpoint for designated proposals and client deliverables and proactively correct recurring document/process defects.

Skills

Adobe Acrobat

AI fluency

Editing & proofreading

Organization & attention to detail

Tools

Confluence

JIRA

SharePoint

Teams

Job description

Technical Documentation & Proposal Specialist - Remote

Sabot Consulting is looking for a firm-wide owner for document quality, knowledge organization, and proposal production. This role will own the mechanics, organization, consistency, and final production quality of Sabot's written work product.

Responsibilities:

Core Responsibilities

• Own firm-wide document quality standards, templates, formatting, naming conventions, version control, and final-production QA.
• Serve as the advanced Microsoft Word expert: templates, styles, sectioning, numbering, tables, fields, cross-references, Track Changes, and document comparison.
• Own proposal production administration: establish pursuit folders, organize solicitation files and forms, maintain versions, create/fill PDF forms, assemble final PDFs, and perform submission-package QA.
• Serve as Confluence content librarian and SharePoint/Teams document librarian; maintain logical structures, archives, metadata, reusable content, and institutional knowledge.
• Edit and proofread proposals and client deliverables as needed, with increasing use of AI for drafting, editing, comparison, summarization, and QA.
• Develop AI-enabled document workflows, prompts, checklists, and light automation; validate AI output and help teams use approved tools effectively.
• Act as the final quality checkpoint for designated proposals and client deliverables and proactively correct recurring document/process defects.

Qualifications:

• strong Adobe Acrobat/PDF capability
• working knowledge of Confluence, JIRA, SharePoint, and Teams
• excellent organization and attention to detail
• proposal or consulting-document experience; strong editing skills
• AI fluency; and the judgment/confidence to enforce standards across senior teams
• Government-contracting/RFP experience is strongly preferred.