Technical Coordinator (Purchasing)

Motlow; Memphis (TN); On-site; USD 40,000 - 48,000; Full time

Job summary

Southwest Tennessee Community College is seeking a Technical Coordinator (Purchasing) to provide administrative and clerical support under the Director. This full-time, fiscal year position handles routine purchasing tasks, vendor coordination, and record-keeping across Jaggaer, Banner, and the college’s procurement systems.

Ideal candidates will have a high school diploma or GED, 1–2 years of administrative experience, and the ability to manage confidential information while coordinating

Qualifications

• High school diploma or GED.
• 1–2 years of administrative, technical, and clerical experience and data entry experience.
• A background check will be required for the successful candidate.

Responsibilities

• Composes routine correspondence, proofs, edits, and revises materials for general distribution.
• Answers phone, routes calls, and delivers messages.
• Assists internal end users with how to enter requisitions into Jaggaer.
• Assists with vendor maintenance updates in Banner.
• Assists with invites of new vendors in Total Supplier Management System.
• Assists with reviewing and issuing Travel Authorization Numbers.
• Assist with reconciling Travel charges against the College's Credit Card.
• Assists with reconciling P-Card charges each month.
• Maintains electronic files and updates contracts within Excel filing.

Skills

Word processing

Spreadsheets

Data entry

Confidentiality

Communication

Proofreading

Complex assignments

Education

High school diploma or GED

Tools

Banner Finance

Jaggaer eProcurement

Jaggaer Contract+

Total Supplier Management System

Job description

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Technical Coordinator (Purchasing)

Employee Classification: Clerical & Secretarial

Institution: Southwest Tennessee Community College

Department: Purchasing & Auxiliary Services

Campus Location: SWTCC - Multiple Campus Locations

Job Summary

This is a full-time, fiscal year permanent position working under the general supervision of the Director. The Technical Clerk performs technical-clerical duties and general clerical duties.

Job Duties

• Composes routine correspondence, proofs, edits, and revises materials for general distribution
• Answers phone, routes calls, and delivers messages
• Assists internal end users with how to enter requisitions into Jaggaer
• Assists with vendor maintenance updates in Banner
• Assists with invites of new vendors in TBR's Total Supplier Management System
• Assists with reviewing and issuing Travel Authorization Numbers
• Assist with reconciling Travel charges against the College's Credit Card
• Assists with reconciling P-Card charges each month
• Assists employees with registration and/or conference fees
• Assists employees with any additional orders that require the utilization of the College's P-card
• Maintains electronic files, along with updating contracts within the Excel spreadsheet filing
• Assists with TBR's quarterly and yearly reports
• Processes operational records, bookkeeping, and other business records
• Maintains office supply inventory and orders supplies according to requests
• Oversees, directs, or checks work or student workers, temporary employees, and/or lower-level clerical employees
• May perform other duties as assigned

Minimum Qualifications

• High school diploma or GED
  
• Minimum of one (1) to two (2) years of administrative, technical, and clerical experience and data entry experience
  
• A background check will be required for the successful candidate

Preferred Qualifications

• Experience with Banner Finance, Jaggaer - eProcurement System, and Jaggaer Contract+ System, along with TN Board of Regents - Total Supplier Management System
  
• Three (3) to five (5) years of administrative, technical, and clerical experience and data entry experience

Knowledge, Skills, and Abilities

• Knowledge of computer systems and software for word processing, spreadsheets, and other similar processes
  
• Knowledge of general office processes, such as answering telephones, greeting visitors, maintaining inventories, copying, sharing files, updating electronic files, etc.
  
• Ability to maintain confidentiality of information in the office
• Ability to check, proofread, and verify text, data, and statistics accurately
• Ability to write and edit messages, memos, letters, summaries, and reports
• Ability to communicate effectively
• Ability to complete complex assignments successfully, analyze practical problems, recommend solutions, and implement authorized actions

Physical Demands / Working Conditions

• Physical ability to work in an office environment, manipulate large volumes of forms and documents, lift and move materials up to 20 pounds in weight, operate computers and other electronic devices, and travel independently between campus locations

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

A summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.php

The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.

The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, [e-mail], 737 Union Ave, Memphis, TN 38103, 901-333-5000. See the full non-discrimination policy.