Senior Administrative Assistant

Motlow; Memphis (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Southwest Tennessee Community College is seeking a Senior Administrative Assistant to support Administrative Services, Police Services, Risk Management, Facilities, and IT Services. This full-time role will assist the Chief of Administrative Services by procuring IT hardware and software, managing licenses, and developing division reports and budgets.

The position also involves supervising student staff, participating in strategic planning, and maintaining essential communications and reports

Qualifications

• Bachelor's degree required; degree(s) above minimum may substitute for experience on a year-for-year basis.
• Minimum of three years of related experience.

Responsibilities

• Assist the Chief of Administrative Services under general supervision.
• Procure IT hardware, software, and ensure license compliance.
• Develop and maintain division reports, metrics, and budgets.
• supervise student support personnel and coordinate staffing.
• Plan, track, and report on division projects and initiatives.
• Prepare correspondences and maintain communications with internal/external stakeholders.
• Monitor budgets and assist in strategic planning and business continuity systems.

Skills

Presentation skills

Interpersonal skills

Communication

Writing ability

Education

Bachelor's degree

Job description

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Senior Administrative Assistant

Employee Classification:Other Professionals

Institution:Southwest Tennessee Community College

Department:Administrative Services

Campus Location: SWTCC - Multiple Campus Locations

Job Summary

This is a full-time position in the division of Administrative Services (Police Services, Risk Management, Physical Plant (Facilities) and Information Technology Services). Under general supervision, this position will assist the Chief of Administrative Services. This position will be responsible for the procurement and licensing of IT hardware and software.
This position will participate in division strategic planning and oversee the strategic planning and the business continuity systems for Administrative Services. This position will develop and maintain division reports which will include unit metrics and budget. This position will supervise student support personnel.

Job Duties

• Plans, develops, and coordinates Administrative Services projects and other initiative geared to increasing the use of technology.
• Oversees and administers Strategic Planning system for Administrative Services
• Procures equipment and accessories for the college.
• Procures IT software and ensures software license compliance.
• Composes routine and non-routine correspondences independently. Maintains contact for the supervisor with public and private professional person and other officials.
• Research policies, procedures and guidelines for supervisor and staff. Maintains and monitors budget expenditures. Develops and maintains personnel, financial, statistical and other important reports.
• Plans for appointments, travel conferences, special events and other activities.
• Prepares and distributes various unit communications including general correspondences, monthly metric reports and college-wide notifications
• Supervises student support personnel which typically includes recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
• Performs miscellaneous job-related duties as assigned by the Chief of Administrative Services.

Minimum Qualifications

• Bachelor's degree
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• At least three (3) years of experience that is directly related to the duties and responsibilities specified.

Knowledge, Skills, and Abilities

• Ability to develop and deliver presentations.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in an ever-growing community.
• Ability to determine informational needs, to collect and analyze information, and to devise and develop statistical analyses and reports.
• Ability to communicate effectively, both orally and in writing.
• Advanced writing and editing skills.
• Ability to develop, plan, and implement short- and long-range goals.
• Project management and administrative skills.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Knowledge of administrative procedures
• Knowledge of modern office practices.
• Ability to foster a cooperative work environment.
• Employee development and performance management skills.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

• Resume
• Cover letter
• Unofficial Transcripts

A summary of our benefits can be found below:

https://www.southwest.tn.edu/hr/benefits-overview.php

Incomplete applications will not be considered.

The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.

The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, [e-mail], 737 Union Ave, Memphis, TN 38103, 901-333-5000. See the full non-discrimination policy.