Technical Communications & Documentation Specialist

Peraton; Reston (VA); On-site; USD 66,000 - 106,000; Full time

Job summary

Peraton is seeking a Communications/Documentation Specialist to support the PMO. This role blends technical writing, documentation management, and SharePoint administration to ensure clear, audience-appropriate content across programs.

You will edit SOPs, reports, and reference guides, manage the full document lifecycle, coordinate reviews with technical teams and stakeholders, and craft internal and external communications.

Qualifications

• 2 years with BS/BA; 6 years with a HS diploma/equivalent.
• Minimum of 2 years of experience in technical writing, documentation management, or a related communications role.
• Demonstrated expertise in grammar, punctuation, style, and document formatting.
• Proven ability to manage multiple concurrent tasks and deadlines with a high degree of organization and attention to detail.
• Experience coordinating document reviews with cross-functional teams and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management tools.
• Strong interpersonal and communication skills, with the ability to work effectively across all levels of an organization.
• Must be a US Citizen
• Must be able to obtain and maintain the required agency clearance

Responsibilities

• Edit and maintain a broad range of technical and programmatic documents, including SOPs, program reports, and reference guides.
• Ensure documentation adheres to established style guides, grammar standards, and organizational formatting requirements.
• Manage the full document lifecycle - from initial drafting through review, revision, approval, and version control.
• Coordinate documentation review cycles with internal technical teams and external stakeholders, tracking feedback, consolidating comments, and ensuring timely resolution and final approval.
• Draft, edit, and refine internal and external communications, including executive correspondence, announcements, newsletters, and stakeholder updates.
• Tailor written content to diverse audiences, adjusting tone, format, and level of detail as appropriate for executive, technical, or general readership.
• Proofread all outgoing communications to ensure accuracy, professionalism, and adherence to organizational voice and standards.
• Serve as a primary administrator of the organization's SharePoint environment, ensuring sites, libraries, and pages are well-structured, up to date, and accessible to the appropriate audiences.
• Support and maintain intuitive SharePoint site architecture, including document libraries, folder hierarchies, metadata tagging, and permission management to support efficient information retrieval and collaboration.
• Develop and enforce SharePoint governance standards, including naming conventions, version control protocols, and content lifecycle management.
• Collaborate with IT and program teams to implement SharePoint enhancements, integrate workflows, and troubleshoot access or content issues as they arise.
• Maintain organized tracking systems for open action items, document reviews, deadlines, and miscellaneous tasks - ensuring nothing falls through the cracks.
• Support ad-hoc administrative tasks as needed, including scheduling, meeting minutes, and coordination of cross-functional activities.
• Proactively follow up with stakeholders to ensure timely completion of assigned tasks and deliverables.

Skills

Technical writing

Documentation management

Grammar & formatting

Organization & multitasking

Interpersonal communication

Education

BS/BA

HS diploma/equivalent

Tools

Microsoft Office Suite

SharePoint Online

Document management tools

Job description

Peraton is seeking a Communications/Documentation Specialist to support the PMO. This role blends technical writing, documentation management, and SharePoint administration to ensure clear, audience-appropriate content across programs.

You will edit SOPs, reports, and reference guides, manage the full document lifecycle, coordinate reviews with technical teams and stakeholders, and craft internal and external communications.