Communications/Documentation Specialist

Peraton; Reston (VA); On-site; USD 66,000 - 106,000; Full time

Job summary

Peraton is seeking a Communications/Documentation Specialist to support the PMO. This role blends technical writing, documentation management, and SharePoint administration to ensure clear, audience-appropriate content across programs.

You will edit SOPs, reports, and reference guides, manage the full document lifecycle, coordinate reviews with technical teams and stakeholders, and craft internal and external communications.

Qualifications

• 2 years with BS/BA; 6 years with a HS diploma/equivalent.
• Minimum of 2 years of experience in technical writing, documentation management, or a related communications role.
• Demonstrated expertise in grammar, punctuation, style, and document formatting.
• Proven ability to manage multiple concurrent tasks and deadlines with a high degree of organization and attention to detail.
• Experience coordinating document reviews with cross-functional teams and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management tools.
• Strong interpersonal and communication skills, with the ability to work effectively across all levels of an organization.
• Must be a US Citizen
• Must be able to obtain and maintain the required agency clearance

Responsibilities

• Edit and maintain a broad range of technical and programmatic documents, including SOPs, program reports, and reference guides.
• Ensure documentation adheres to established style guides, grammar standards, and organizational formatting requirements.
• Manage the full document lifecycle - from initial drafting through review, revision, approval, and version control.
• Coordinate documentation review cycles with internal technical teams and external stakeholders, tracking feedback, consolidating comments, and ensuring timely resolution and final approval.
• Draft, edit, and refine internal and external communications, including executive correspondence, announcements, newsletters, and stakeholder updates.
• Tailor written content to diverse audiences, adjusting tone, format, and level of detail as appropriate for executive, technical, or general readership.
• Proofread all outgoing communications to ensure accuracy, professionalism, and adherence to organizational voice and standards.
• Serve as a primary administrator of the organization's SharePoint environment, ensuring sites, libraries, and pages are well-structured, up to date, and accessible to the appropriate audiences.
• Support and maintain intuitive SharePoint site architecture, including document libraries, folder hierarchies, metadata tagging, and permission management to support efficient information retrieval and collaboration.
• Develop and enforce SharePoint governance standards, including naming conventions, version control protocols, and content lifecycle management.
• Collaborate with IT and program teams to implement SharePoint enhancements, integrate workflows, and troubleshoot access or content issues as they arise.
• Maintain organized tracking systems for open action items, document reviews, deadlines, and miscellaneous tasks - ensuring nothing falls through the cracks.
• Support ad-hoc administrative tasks as needed, including scheduling, meeting minutes, and coordination of cross-functional activities.
• Proactively follow up with stakeholders to ensure timely completion of assigned tasks and deliverables.

Skills

Technical writing

Documentation management

Grammar & formatting

Organization & multitasking

Interpersonal communication

Education

BS/BA

HS diploma/equivalent

Tools

Microsoft Office Suite

SharePoint Online

Document management tools

Job description

Communications/Documentation Specialist

Job Locations

US

Peraton Overview

Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure.

Responsibilities

Peraton is seeking a Communications/Documentation Specialist supporting the Peraton Program Management Office (PMO).

Position Overview

The Program Communications & Documentation Specialist plays a critical role in ensuring the clarity, consistency, and quality of organizational communications and technical content. This individual is a skilled writer and editor who thrives in a fast-paced environment, manages multiple priorities with precision, and serves as a central resource for documentation, communications, and administrative support. The ideal candidate brings exceptional attention to detail, strong organizational instincts, and the ability to translate complex technical information into clear, audience-appropriate content.

This position is a mix of technical writing, communications, and documentation librarian. Candidates with experience in technical writing/formatting, developing communications along with SharePoint administration are highly desirable.

Key Responsibilities

Technical Writing & Documentation

• Edit and maintain a broad range of technical and programmatic documents, including standard operating procedures (SOPs), program reports, and reference guides.
• Ensure all documentation adheres to established style guides, grammar standards, and organizational formatting requirements.
• Manage the full document lifecycle - from initial drafting through review, revision, approval, and version control.
• Coordinate documentation review cycles with internal technical teams and external stakeholders, tracking feedback, consolidating comments, and ensuring timely resolution and final approval.

Communications Support

• Draft, edit, and refine internal and external communications, including executive correspondence, announcements, newsletters, and stakeholder updates.
• Tailor written content to diverse audiences, adjusting tone, format, and level of detail as appropriate for executive, technical, or general readership.
• Proofread all outgoing communications to ensure accuracy, professionalism, and adherence to organizational voice and standards.

SharePoint Administration & Organization

• Serve as a primary administrator of the organization's SharePoint environment, ensuring sites, libraries, and pages are well-structured, up to date, and accessible to the appropriate audiences.
• Support and maintain intuitive SharePoint site architecture, including document libraries, folder hierarchies, metadata tagging, and permission management to support efficient information retrieval and collaboration.
• Develop and enforce SharePoint governance standards, including naming conventions, version control protocols, and content lifecycle management.
• Collaborate with IT and program teams to implement SharePoint enhancements, integrate workflows, and troubleshoot access or content issues as they arise.

Task & Administrative Management

• Maintain organized tracking systems for open action items, document reviews, deadlines, and miscellaneous tasks - ensuring nothing falls through the cracks.
• Support ad-hoc administrative tasks as needed, including scheduling, meeting minutes, and coordination of cross-functional activities.
• Proactively follow up with stakeholders to ensure timely completion of assigned tasks and deliverables.

Qualifications

Required Qualifications:

• 2 years with BS/BA; 6 years with a HS diploma/equivalent
• Minimum of 2 years of experience in technical writing, documentation management, or a related communications role.
• Demonstrated expertise in grammar, punctuation, style, and document formatting.
• Proven ability to manage multiple concurrent tasks and deadlines with a high degree of organization and attention to detail.
• Experience coordinating document reviews with cross-functional teams and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management tools.
• Strong interpersonal and communication skills, with the ability to work effectively across all levels of an organization.
• Must be a US Citizen
• Must be able to obtain and maintain the required agency clearance

Preferred Qualifications:

• Experience supporting federal government programs or working within a regulated environment.
• Familiarity with IT, infrastructure, or technology program documentation.
• Experience with Microsoft SharePoint Online including site creation, document library management, permissions configuration, and content organization and SharePoint integration with Microsoft 365 tools (Teams, OneDrive, Power Automate).
• Knowledge of Section 508 accessibility standards for documents, presentations, and SharePoint content.

Target Salary Range

$66,000 - $106,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay.

Benefits Statement

Peraton offers eligible employees a variety of benefits including medical, dental, vision, life, health savings account, short/long term disability, EAP, parental leave, 401(k), paid time off (PTO) for vacation, and company paid holidays. A full listing of available benefits can be viewed at https://www.careers.peraton.com/benefits.

EEO

EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.