Technical Administrative Assistant III

snc; Hagerstown (MD); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

401(k) with 150% match up to 6%

Life insurance

3 weeks paid time off

Tuition reimbursement

Job summary

SNC in the United States is seeking a Technical Administrative Assistant III to provide high-level administrative support to field teams and deployable personnel. You will coordinate deployment activities, travel, and medical requirements while liaising with military and government contacts.

The role supports MS&T, a DoD-facing business area delivering turnkey command/control, ISR, and security solutions. Candidates must have 3+ years of relevant experience and be able to obtain a Secret

Qualifications

• High school diploma or equivalent.
• 3+ years of relevant experience.
• Higher level relevant degree may substitute for experience.
• Proficient in Microsoft Office Suite, Concur, Smartsheet/Microsoft Project.
• Ability to obtain and maintain a Secret U.S. Security Clearance.

Responsibilities

• Assemble and manage deployment packages for high-stakes operations.
• Plan and manage travel logistics for field teams.
• Oversee medical, dental, and vision requirements for deployed personnel.
• Prepare and review expense reports and purchase requisitions.
• Maintain office supply inventory and support onboarding.
• Coordinate with military bases and government contacts.
• Manage security and government clearance processes.

Skills

Microsoft Word

Excel

Outlook

Teams

SharePoint Online

Concur

Smartsheet

Microsoft Project

Travel logistics

Data management

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

SharePoint Online

Concur

Smartsheet

Microsoft Project

Travel platforms

Job description

Do you lead by example, are highly organized, have technical expertise and excellent communication skills? Then come take your career to the next level! As a Technical Administrative Assistant III, you will provide high-level administrative support to field teams and deployable personnel, ensuring smooth and efficient coordination of deployment activities, travel logistics, and medical requirements. Your role involves managing multiple high-level administrative tasks and liaising with military and government contacts.

The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide. The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers with years of experience in platform operations, engineering and full lifecycle management across domains - air, land, sea, space and cyber.

Responsibilities

• Assemble and manage comprehensive deployment packages for high-stakes operations.
• Plan, coordinate, and manage intricate travel logistics for field teams.
• Oversee and manage extensive medical, dental, and vision requirements for deployed personnel.
• Prepare, review, and submit comprehensive expense reports and purchase requisitions.
• Maintain and efficiently manage office supply inventory.
• Initiate, track, process, and verify complex data from multiple sources accurately.
• Utilize various IT platforms proficiently to support daily administrative tasks.
• Coordinate and communicate effectively with key contacts on military bases and government buildings.
• Manage and oversee security and government clearance processes efficiently.
• Prepare and edit communications, presentations, and documents.
• Act as a liaison between executives and internal/external stakeholders.
• Handle high-level administrative tasks with a focus on business operations.
• Facilitate coordination between teams and departments.
• Support onboarding and training for new employees.
• Organize team-building and employee engagement activities.
• Draft and review internal and external communications.
• Handle confidential information with discretion.
• Manage the flow of information and communications.

Qualifications You Must Have

• High school diploma or equivalent.
• 3+ years of relevant experience.
• Higher level relevant degree may substitute for experience.
• Proficient in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, OneNote and SharePoint Online), Travel and Expense Platforms (e.g. Concur), and Project Management Applications (e.g. Smartsheet or Microsoft Project).
• The ability to obtain and maintain a Secret U.S. Security Clearance is required

Qualifications We Prefer

• Associate's degree in Business Administration or a related field.
• Experience in the Aerospace and Defense industry.
• Expert knowledge of security and clearance processes.
• Certifications such as Professional Administrative Certification of Excellence (PACE) or Certified Associate in Project Management (CAPM) are optional but beneficial.
• Proficient knowledge of administrative practices including preparing expense reports and purchase requisitions and coordinating meetings, events and travel.
• Professional demeanor and excellent communication skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal skills and ability to work well with teams.
• Ability to develop solutions to moderately complex problems by applying experience and knowledge.
• Ability to handle confidential and sensitive information.

Essential Functions

• Ability to lift up to 20 lbs regularly.
• Ability to sit or stand for extended periods.
• Proficiency with computers and office equipment.
• Manual dexterity for handling office supplies and equipment.
• Ability to work in an office environment.
• Ability to travel may be required.

This posting will be open for application for a minimum of 5 days and may be extended based on business needs.

Estimated Starting Salary Range: $26.39 - $36.29. Compensation varies depending on a wide array of factors, such as candidates' key skills, relevant work experience, and education/training/certifications. The disclosed range estimate may be adjusted for any applicable geographic differential associated with the location at which the position may be filled.

Benefits

• medical plans
• dental plans
• vision plans
• 401(k) with 150% match up to 6%
• life insurance
• 3 weeks paid time off
• tuition reimbursement

IMPORTANT NOTICE

To conform to U.S. Government international trade regulations, applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce.

Learn more about the background check proces