Administrative Specialist

Modern Technology Solutions, Inc. (MTSI)

Patterson (OH)

On-site

USD 42,000 - 48,000

Full time

14 days+

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Benefits offered by this job

Starting PTO accrual of 20 days/year

Flexible schedules

6% 401k match with immediate vesting

Semi-annual bonus eligibility

Tuition reimbursement up to $10,000 annually

Employee Stock Ownership Plan (ESOP)

Life and disability insurance

Zero deductible health insurance

Job summary

Modern Technology Solutions, Inc. (MTSI) seeks an Administrative Professional to enhance internal processes and support defense initiatives. The role demands independent execution of tasks, exceptional customer service, and proactive problem-solving skills. Benefits include flexible schedules, 20 days PTO, a 401k match, and tuition reimbursement.

Qualifications

Eight years of experience in relevant responsibilities.
Two years in support of 0-6 rank or higher.
Current Top Secret clearance with SCI eligibility.

Responsibilities

Track IPT manning and prepare organizational charts.
Maintain training files and documentation.
Assist in preparing award submission packages.

Skills

Attention to detail

Customer service

Critical thinking

Multitasking

Education

Bachelor's degree preferred

Tools

Confluence

JIRA

Microsoft Office

Job description

2 weeks ago Be among the first 25 applicants

Overview

Own Your Future.

Modern Technology Solutions, Inc. (MTSI) is seeking a skilled and proactive Administrative Professional. This role will involve running internal administrative processes and routing of external taskers. Autonomous execution of what needs to be accomplished is expected. Success in this position requires critical independent thinking coupled with an understanding of the organization’s roles, responsibilities, vision, principles and values.

Why is MTSI known as a Great Place to Work?

Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security.
Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.
100% Employee Ownership: we have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.
Great Benefits - Most Full-Time Staff Are Eligible for:

Starting PTO accrual of 20 days PTO/year + 10 holidays/year
Flexible schedules
6% 401k match with immediate vesting
Semi-annual bonus eligibility (July and December)
Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account
Up to $10,000 in annual tuition reimbursement
Other company funded benefits, like life and disability insurance
Optional zero deductible Blue Cross/Blue Shield health insurance plan

Track Record of Success: We have grown every year since our founding in 1993

Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance.

MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.

For more information about MTSI, please visit www.mtsi-va.com.

Responsibilities

You’ll be a great fit for this role if:

You understand the urgent need to modernize our defense systems and give our troops the best possible tools.
Paying attention to detail and providing excellent customer service in a professional environment is a skill you excel at.
You are passionate about continuous learning and growth, and you seek opportunities to challenge yourself.
You are driven to make a meaningful impact through your work.

Duties to be independently executed include but are not limited to:

Track Integrated Product Team (IPT) manning and preparing organizational charts.
Data entry functions include integrating information into required reports and presentation materials.
Generate and maintain training requirements, files, forms, and established file plans (paper and electronic).
Prepare correspondence per standard Government formats; (both classified and unclassified); management and operation of facsimile, printing and copying equipment; and supplies and equipment ordering.
Assist with editing weekly and monthly activity reports.
Assist in preparation of award write-ups, award submission packages or a variety of different required formats (both unclassified and classified).
Support in the planning, preparation, editing, creation, and publication of finished products, e.g., program documentation, plans, directives, reports, briefings, and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested.
Assist in establishment, implementation, and maintenance of Operating Instructions (OIs). This includes the creation and maintenance of branch documentation.
Assist in verifying checklists against current administrative and organizational processes and assist in maintenance of a tracking system for identification and correction of deficiencies.
Assist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies and equipment to be ordered and purchased by the Government office to enable fulfillment of the mission.
Serve as the initial focal point for collecting and visually displaying materials for staff meetings and office organized information exchange meetings. Set us classified meetings in conference rooms using AF7 VTC (Virtual Teleconferences), Teams or SVTC.
Act as the single point in the division or branch to receive, coordinate, disseminate, track progress, and close all taskers coming to the division or branch Workflow Inbox. Efficient in Tast Management Tool (TMT)
Convey reminder/follow-up emails to Offices of Primary Responsibility (OPRs), making sure they meet the tasking. The contractor is responsible for making sure taskings are completed, as per original tasker.
Archive the workflow tasker and all supporting documentation in SharePoint.
Lead the administrative operation of events to include compiling attendee lists, sending out invitations, procuring appropriate venues, leading the logistics for delivery of presentations (unclassified/classified), arranging transportation (if applicable), and leading attendee check-in.
Complete travel approval requests and submit vouchers upon return from travel using Defense Travel System (DTS).
Files management.
Ability to multitask efficiently, be detail and customer service oriented.
Additional duties as assigned

Qualifications

Eight (8) years of experience directly related to the above responsibilities.
Two (2) years experience as part of a Front Office Group in support of an 0-6 rank or higher
Experience using Confluence and JIRA (both unclassified and classified)
Experience using Automated Time and Attendance Production System (ATAAPS)
Experience with military processes like EPRs, OPRs or other manpower processes
Must have the ability to work in a dynamic environment and effectively interact with numerous DOD, military/civilian personnel and industry partners.
Working knowledge of Microsoft Office (Word, PowerPoint, and Excel).
Possess a high degree of initiative and the ability to perform day-to-day tasks with minimal supervision.
Willingness to travel within various facilities at WPAFB.

Education