Technical Administrative Assistant

Westmoreland Mechanical Testing & Research Inc; Northern (KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) with a company match

Medical Insurance

Vision Insurance

Paid Time Off

Paid Holidays

Life Insurance and AD&D

Job summary

Westmoreland Mechanical Testing & Research, Inc. is seeking a detailed-oriented Technical Administrative Assistant to support engineers, laboratory teams, and customers in Latrobe/Youngstown, PA.

You will help organize samples, documentation, and job packets while ensuring traceability across the testing process. The role involves creating customer certifications, maintaining workflow information, and coordinating with multiple departments.

Qualifications

• High school diploma or equivalent required.
• Computer proficiency required with ability to navigate computer-based systems.
• Experience with Microsoft Excel and Word is required.
• Familiarity with Microsoft Outlook and other planning tools preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Support engineers, laboratory teams, and customers throughout the testing process.
• Assist with creation, preparation, and organization of customer certifications and related documentation.
• Organize and maintain job packets to ensure documentation and traceability throughout the process.
• Coordinate and track samples to appropriate departments and testing areas.
• Enter, update, and maintain information in spreadsheets and internal systems.
• Draft, review, and organize correspondence, reports, and other formal documents.
• Review documentation and data for accuracy, completeness, and consistency.
• Maintain organized electronic and physical filing systems.
• Communicate with internal departments to keep orders and testing moving efficiently.
• Assist with hands-on sample preparation or other operational tasks.
• Perform additional duties as assigned.

Job description

Westmoreland Mechanical Testing & Research, Inc. (WMT&R) is recognized as a world leader in materials testing for the Aerospace, Automotive, Nuclear, and Medical industries. The materials we test are used in commercial aircraft, national defense applications, rockets, medical products, and many other critical applications.

Our global reputation for high-volume, quick-turnaround testing is made possible by our dedicated team of professionals who work together to provide our customers with accurate, reliable, and timely results. WMT&R is currently seeking an organized, detail-oriented Technical Administrative Assistant to join our team in the Latrobe/Youngstown, PA area.

This position plays an important role in supporting our engineers, laboratory teams, and customers throughout the testing process. The Technical Administrative Assistanthelps ensure that customer samples, documentation, and job packets are accurately organized, tracked, and directed to the appropriate areas throughout our facility.

In this role, you will have the opportunity to work alongside our engineers and technical staff while gaining exposure to the materials testing industry. You will assist with the creation of customer certifications, maintain documentation to ensure the traceability of each order, update workflow information, and help make sure samples get where they need to go throughout the testing process. Depending on department needs, you may also assist with hands‑on sample preparation and other operational tasks.

This is a great opportunity for someone who enjoys staying organized, working with computers, communicating with different teams, and being part of a fast‑paced environment where accuracy and attention to details matter.

Schedule: Monday-Friday, Occasional Weekends as needed

Essential Duties and Responsibilities:

• Work alongside engineers, laboratory personnel, and other team members to support the processing and tracking of customer samples and orders
• Assist with the creation, preparation, and organization of customer certifications and related documentation
• Organize and maintain job packets to ensure accurate documentation and traceability throughout the testing process
• Help coordinate and track samples to ensure they are directed to the appropriate departments and testing areas
• Enter, update, and maintain information in spreadsheets and internal systems used to track laboratory workflow
• Draft, review, and organize correspondence, reports, and other formal documents
• Review documentation and data for accuracy, completeness, and consistency
• Maintain organized electronic and physical filing systems
• Communicate with internal departments to help keep customer orders and testing processes moving efficiently
• Assist with hands‑on sample preparation or other operational tasks as needed
• Perform additional duties and responsibilities as assigned

Qualifications and Skills:

• U.S. Citizenship is strictly required for national defense and aerospace compliance.
• High school diploma or equivalent required
• Computer proficiency is required, including the ability to confidently navigate computer‑based systems and perform routine data entry and document management
• Some experience using Microsoft Office products is required, particularly Microsoft Excel and Word
• Familiarity with Microsoft Outlook and other organizational or planning tools preferred
• Previous experience in office administration, clerical support, data entry, or a related field is preferred
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time‑management skills
• Ability to prioritize multiple responsibilities in a fast‑paced work environment
• Ability to adapt to changing priorities and workflow needs
• Strong written and verbal communication skills
• Ability to work effectively both independently and as part of a team
• Willingness to learn technical processes and terminology related to materials testing
• Ability to stand, sit, or move throughout the facility for prolonged periods of time
• Ability to perform repetitive hand motions

Benefits Offered:

• 401(k) with a company match
• Medical Insurance
• Vision Insurance
• Paid Time Off
• Paid Holidays
• Life Insurance and AD&D

Westmoreland Mechanical Testing & Research, Inc. is an equal opportunity employer committed to recruit, hire, train, and promote in all job categories without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or other status protected by applicable law.

Qualifications

Behaviors

Required

Detail Oriented

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Preferred

Innovative

: Consistently introduces new ideas and demonstrates original thinking

Team Player

Team Player

: Works well as a member of a group

Motivations

Preferred

Ability to Make an Impact

Ability to Make an Impact

: Inspired to perform well by the ability to contribute to the success of a project or the organization

Growth Opportunities

: Inspired to perform well by the chance to take on more responsibility

Self‑Starter

: Inspired to perform without outside help

Education

Required

High School or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.