Project Coordination Specialist - High-Tech Facilities

SSOE; Austin (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

401(k) with company matching

Professional development support

Paid time off and holidays

Job summary

SSOE is seeking a Project Management Assistant in Austin, TX, to support project managers, engineers, and design teams on advanced technology facility projects.

You will manage project workflows, organize documentation, and coordinate cross-disciplinary teams to improve efficiency and communication. Strong organizational and communication skills, plus proficiency in Bluebeam Revu and Microsoft 365, are essential.

Qualifications

• Experience in project coordination or assistance within the AEC industry, especially high-tech/semiconductor focus.
• Ability to manage complex project documentation and workflows with accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint) and PDF editing/markup software (Bluebeam Revu).
• Excellent organizational skills with the ability to multitask in a deadline-driven environment.
• Strong written and verbal communication with engineers, PMs, clients, and agency representatives.

Responsibilities

• Maintain and manage project documentation including permits, drawings, specs, submittals, and RFIs.
• Implement and manage a document control system with version control and compliance.
• Ensure compliance with document retention policies.
• Manage and archive project close-out documentation.
• Prepare and track permit applications for local, state, and federal agencies.
• Assist in preparing project status reports, highlighting milestones, risks, and issues.
• Facilitate meetings, prepare agendas, distribute minutes, and track action items.
• Collaborate with engineers, designers, and PMs to ensure seamless execution.
• Utilize Bluebeam Revu for markups, takeoffs, and collaboration.
• Coordinate information flow between design and PM teams.
• Serve as primary contact for project inquiries and information dissemination.
• Identify and address project bottlenecks and escalate as needed.
• Maintain effective communication among team members, clients, and subcontractors.

Skills

Project coordination

Stakeholder communication

Documentation management

Multidisciplinary collaboration

Bluebeam Revu proficiency

Tools

Bluebeam Revu

Microsoft 365

Job description

SSOE is seeking a Project Management Assistant in Austin, TX, to support project managers, engineers, and design teams on advanced technology facility projects.

You will manage project workflows, organize documentation, and coordinate cross-disciplinary teams to improve efficiency and communication. Strong organizational and communication skills, plus proficiency in Bluebeam Revu and Microsoft 365, are essential.