Experienced Legal Executive Assistant

Hawthorne Lane; Baltimore (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off (PTO)

401(k)

Job summary

Hawthorne Lane is seeking an experienced legal secretary in Baltimore to support litigation attorneys and a collaborative team. You will handle administrative, operational, and legal tasks to ensure smooth client service.

The ideal candidate has 4+ years in attorney support, strong discretion and professionalism, and a willingness to mentor colleagues while adapting to evolving workflows. The firm emphasizes teamwork and excellent client service.

Qualifications

• Four or more years of experience as a legal secretary or legal administrative assistant.
• Degree preferred but not required.
• Strong professionalism, discretion, and judgment.
• Ability to mentor and support colleagues.

Responsibilities

• Manage calendars, meetings, travel, and expenses with partners.
• Proofread and edit pleadings, emails, memoranda, and reports.
• Assist with monthly client billing and finalize invoices.
• Manage deadlines and organize deliverables for clients.
• Organize files, handle mail, order supplies, and support special projects.

Skills

Legal secretarial experience

Multitasking

Attention to detail

Discretion and professionalism

Education

Paralegal degree preferred

Tools

Microsoft Office

Document management systems

Billing software

Job description

A busy law firm in Baltimore, Maryland is seeking an experienced legal secretary to support their litigation attorneys. In this role, you will provide crucial administrative, operational, organization, and legal support to a friendly team. If you are an experienced legal support professional who is looking for an opportunity to work alongside a collegial group of attorneys and staff, all working toward the same goal of providing excellent customer service,

Key Responsibilities:

• Work shoulder to shoulder with the firm's partners to manage calendars, schedule meetings, coordinate travel, and process expenses.
• Proofread and edit pleadings, emails, memoranda, presentations, and reports.
• Assist with the monthly billing process, coordinating and finalizing invoices for clients.
• Manage deadlines, coordinate deliverables, and ensure seamless client service.
• Organize files, order supplies, disseminate mail, and assist with special projects as needed.

Why You'll Love Working Here:

• Established Baltimore law firm with a friendly environment and plentiful case work.
• Benefits include health insurance, PTO, 401(k), and more!

What We’re Looking For:

• Experienced. You are a seasoned legal secretary or legal administrative assistant with at least four (4) or more years working directly in an attorney support role. Degree preferred but not required.
• Mentorship and maturity. You are seeking an opportunity where you can utilize your developed skillset to not only provide overall office support, but also mentorship and professional development for colleagues who may have less experience. Professionalism, discretion, and sound judgement will be essential to success in this role!
• Ready to catch all. In role with blended responsibilities, you understand the importance of being a team player and adaptable to filling in any gaps where needed.
• Traditional craft, modern mindset. You seamlessly navigate standard office applications including Microsoft Office, document management systems, and paper billing, while transcribing notes with speed and accuracy. You take pride in your foundational skills but remain eager to adopt new workflows and continuously improve your craft.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer's discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.