Legal Administrative Assistant

Trustpoint.One; Washington (District of Columbia); Hybrid; USD 85,000 - 105,000; Full time

Job summary

Trustpoint.One in Washington, DC is seeking an experienced Legal Administrative Assistant to join a busy litigation team in a hybrid role. You will support attorneys with high-level administrative and legal tasks, coordinating calendars, travel, and filings.

The ideal candidate has advanced Word skills (Best Authority, Styles, Hyperlinks), strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment, along with accurate time-entry and billing.

Qualifications

• Prior experience as a Legal Administrative Assistant or Legal Secretary at a law firm.
• Advanced Microsoft Word skills including Best Authority, Styles and Hyperlinks.
• Strong attention to detail and exceptional organizational skills.

Responsibilities

• Provide high-level administrative and legal support to attorneys within the Litigation Practice Group.
• Prepare, revise, format, and proofread complex legal documents and correspondence.
• Create and manage document tables, hyperlinks, styles, and authorities in Microsoft Word.
• Assist with court filings and handle intricate billing processes with time-entry allocations.
• Coordinate attorney calendars, meetings, travel, and expenses as needed.
• Manage document production, filing, and matter organization.
• Collaborate with another LAA to support the group’s needs and ensure seamless coverage.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Tools

Microsoft Word

Document formatting

Hyperlinks

Best Authority

Styles

Job description

Salary Range: $85,000 - $105,000+ annually

We are seeking an experienced Legal Administrative Assistant (LAA) to join a busy and collaborative Law firm in Washington, DC.

Schedule

• Hybrid schedule: 3 days in the DC office, 2 days remote
• Hours: 9:00 AM - 5:30 PM

What You'll Do

• Provide high-level administrative and legal support to attorneys within the Litigation Practice Group
• Prepare, revise, format, and proofread complex legal documents, testimony, briefs, pleadings, and correspondence
• Create and manage document tables, hyperlinks, styles, and authorities in Microsoft Word
• Assist with court filings
• Handle intricate billing processes, including time entry and allocation among multiple attorneys and matters
• Coordinate attorney calendars, meetings, travel, and expenses as needed
• Manage document production, filing, and matter organization
• Work closely with another Legal Administrative Assistant to support the group's overall needs and ensure seamless coverage

Qualifications

Required

• Prior experience as a Legal Administrative Assistant, Legal Secretary, or similar law firm support professional
• Advanced Microsoft Word skills, including:
• Best Authority
• Styles
• Hyperlinks
• Strong attention to detail and exceptional organizational skills
• Ability to manage multiple priorities and deadlines in a fast-paced legal environment
• Strong mathematical aptitude and comfort handling detailed billing allocations and time-entry adjustments

About the Team

This highly collaborative Practice Group consists of:

• 6 Partners
• 4 Associates
• 2 Paralegal
• 2 Legal Administrative Assistants

While this position will have primary attorney assignments, both LAAs work together to support the entire practice group, making teamwork, flexibility, and a positive attitude essential to success.

Physical Requirements

• Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighting up to 15 pounds

Remote Work & Information Security Requirements

• Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint This memorandum is intended for internal use only and may contain confidential or privileged information, Distribution should be limited to authorized personnel. may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law. In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, and or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices. Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.

Trustpoint may utilize technology tools, including applicant tracking systems and automated screening tools, to support the recruitment process. Such tools are used in a manner consistent with applicable laws and are not the sole determinant of hiring decisions.