Team Coordinator (Restoration)

MTM LLC; Chicago (IL); In loco; USD 25.000 - 30.000; Tempo pieno

Vantaggi offerti da questo lavoro

Dental insurance

Health insurance

Life insurance

Vision insurance

Descrizione del lavoro

MTM LLC in Chicago seeks a Team Coordinator to ensure efficient team task management, coordination with Estimators, PMs, and Office Managers, and smooth project execution.

You will handle DASH data entry, subcontractor correspondence, cost verification, and collaboration to prevent escalations while maintaining strict timelines.

Competenze

• Create and manage project dashboards and admin tasks
• Coordinate with Estimators, PMs, and Office Managers
• Strong organizational and communication skills

Mansioni

• Create DASH job entries with dates, referral sources, claim numbers, insurers and adjuster details
• Collaborate with GM to assign Estimators
• Update DASH with essential job details and status
• Send subcontractor agreements and track status
• Ensure subcontractor amounts align with budget
• Collect signatures and input relevant information into DASH
• Manage subcontractor change orders and follow up to resolution
• Collaborate with PMs and Estimators on deviations
• Follow up on approvals and communicate with customers as needed
• Verify job costs, program fees, tech hours, and miscellaneous charges
• Work with Sales Reps, Lead Estimators, and PMs to close jobs
• Liaise between Estimators, PMs, LEGACY, and Project Handlers
• Verify subcontractor validity and manage related documents
• Ensure compliance with program scopes and track related activities
• Monitor job inspections and input dates into DASH if missed
• Collaborate with team to prevent escalations on projects

Descrizione del lavoro

Job description

Summary: As a Team Coordinator (TC), your primary role is to serve as the safety net,

ensuring that all tasks and responsibilities within the team are efficiently managed and

executed. You will collaborate closely with various team members, including Estimators,

Project Managers (PMs), and Office Managers, to streamline processes and maintain

effective communication. The TC oversees project management, coordination, and

administrative duties.

Key Responsibilities:

1. Project Setup and Department Management:

• Create job entries in the Professional Service Automation (DASH) system.
• Collaborate with the General Manager to assign Estimators.
• Update DASH with essential details, including dates, referral sources,
• claim numbers, insurance companies, and adjuster information.

2. Subcontractor Management and Administrative:

• Send subcontractor agreements and follow up on their status.
• Ensure subcontractor amounts align with the budget.
• Collect necessary signatures and update DASH with relevant information.
• Manage subcontractor change orders and follow up until resolution.
• Collaborate with PMs and Estimators on job deviations.
• Follow up on approval processes and communicate with customers when necessary.
• Verify job costs, program fees, tech hours, and miscellaneous charges are accounted for.
• Work with Sales Representatives, Lead Estimators, and PMs to close jobs.
• Perform miscellaneous tasks, liaising between Estimators, PMs, LEGACY, and Project Handlers (PH).
• Verify subcontractor validity and manage related documents.
• Ensure compliance with program scopes and track program-related activities.
• Monitor job inspections and input dates into DASH if missed.
• Collaborate with team members to prevent escalations on projects.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person