Team Assistant - Part-time

Hospice East Bay; Alamo (CA); On-site; USD 10,000 - 60,000; Part time

Job summary

A leading healthcare organization is seeking a part-time Team Assistant to support daily operations and manage patient information. The ideal candidate will have strong communication skills, attention to detail, and experience in administrative roles. This position involves data entry, coordinating with staff, and ensuring compliance with healthcare standards. Join a passionate team dedicated to quality care and enjoy benefits like a 403b retirement plan and employee discounts.

Benefits

403b Retirement Plan with company match

Pet Insurance

Employee Discounts

Employee Assistance Program

Qualifications

• Minimum two years’ experience as an administrative assistant.
• Previous experience in home health or hospice preferred.

Responsibilities

• Enters and updates patient data, including status changes and demographics.
• Handles communication via phone, faxes, and emails with facilities, providers, patients, and families.
• Prepares agendas, sets up meetings, and takes minutes for weekly IDT meetings.

Skills

Detail-oriented

Excellent written communication

Excellent oral communication

Customer service focus

Team player

Education

High school diploma

Some college

Tools

Microsoft Office

Job description

Join to apply for the Team Assistant - Part-time role at Hospice East Bay

Position Summary

Reporting to the Team Manager, this position is responsible for entering clinical data into the patient information system to create and manage medical records, ensuring compliance with state, federal, and accreditation standards. The role supports the Team Manager, staff, and daily operations, providing clerical and non-team-specific functions in a timely manner.

Essential Functions

• Enters and updates patient data, including status changes and demographics.
• Communicates medication lists to MD or NP.
• Performs medical record reviews and audits.
• Coordinates with Admissions regarding new admission follow-ups.
• Maintains recertification calendars and notifies nurses/MDs of outstanding items.
• Prepares agendas, sets up meetings, and takes minutes for weekly IDT meetings.
• Handles communication via phone, faxes, and emails with facilities, providers, patients, and families.
• Manages documentation such as emergency lists, notices of elections, DME orders, and patient transfer information.
• Attends meetings and committees as needed.
• Performs additional clerical duties as required.

Position Requirements

• Detail-oriented with the ability to prioritize and work independently.
• Ability to handle multiple deadlines and work under pressure.
• Excellent written and oral communication skills.
• Customer service focus for internal and external stakeholders.
• Ability to work effectively amid environmental distractions.
• Team player with cohesive collaboration skills.

Experience and Education

• Minimum two years’ experience as an administrative assistant.
• Previous experience in home health or hospice preferred.
• High school diploma required; some college preferred.
• Knowledge of medical terminology and Microsoft Office.
• Experience with clinical database data entry preferred.

Benefits

• 403b Retirement Plan with company match.
• Pet Insurance, Employee Discounts, Employee Assistance Program.
• Join a passionate team committed to quality care.

Schedule

Alternating weekly schedule with evening and weekend shifts, including specific hours and floating shifts as detailed.