Team Assistant (m/w/d) - Investor Relations

Fresenius Medical Care North America; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in the healthcare sector seeks a team assistant to support the Head of Investor Relations. The role involves organizing events, managing travel arrangements, and preparing documents. Ideal candidates should have a strong background in office administration, be proficient in Microsoft applications, and demonstrate excellent organizational skills. Fluency in English and German is essential for this position.

Qualifications

• Successfully completed commercial apprenticeship, office administration, or studies.
• Professional experience as team assistant/secretary.
• Fluent in English & German, both written and spoken.

Responsibilities

• Support the Head of Investor Relations with general tasks.
• Plan and organize events and meetings like investor conferences.
• Prepare documents including presentations and itineraries.

Skills

Organizational skills

Teamwork

Reliability

Communication

Flexibility

Education

Commercial apprenticeship

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Your Assignment:

• General assistance tasks to support the Head of Investor Relations & his team
• Preparation/post-processing incl. organization of events and meetings like investor conferences, roadshows
• Planning and organizing travel & accommodation as well as preparing travel expense reports
• Scheduling of meetings, calls & monitoring
• Preparation of various documents (presentations, itineraries, schedules, overviews, etc.)
• Reception & support of visitors, customers & business partners
• Support with publishing of earnings & press releases (external & internal)
• Responsible for purchasing office supplies as well as equipment (laptop, cell phone, etc.)
• Coordination of onboarding processes
• Participation in projects (AGM Annual General Meeting, etc.)
• Checking of invoices and forwarding
• Constant updating of the IR database & e-mail distribution lists

Your Profile:

• Successfully completed commercial apprenticeship, office administration or studies
• Professional working experience as team assistant/secretary
• Proficiency in the use of Microsoft software applications (Word, Excel, Outlook & PowerPoint)
• Reliable and enthusiastic with proven ability to work in a team environment
• Confident and competent behaviour in dealing with people of all hierarchical levels in an international environment
• Strong organisational skills with the ability to quickly assess and prioritise work requests
• Structured way of working and flexibility to adapt quickly to changing requirements
• Good knowledge of communications systems
• English & German – fluent in written and spoken