TEACHER AIDE MSD - Substitute Clerical Aide Contractual Position

State of Maryland; Maryland; On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Health benefits subsidy

Dental coverage option

Life insurance option

Leave accrual: 1 hour per 30 hours

Job summary

Maryland School for the Deaf in Columbia, MD, seeks on-call Clerical Aide substitutes to support the school office in the absence of the regular secretary. Duties include greeting visitors, handling communications, attendance tasks, and basic clerical work, with strict confidentiality of student and staff information.

Candidates must be available on an on-call basis and comply with MSD policies. Qualifications include a high school diploma or GED, fluency in English and American Sign Language,

Qualifications

• Fluent in English and American Sign Language required.
• Two years of office/secretarial/clerical experience desired.
• Knowledge of the Deaf Community preferred.

Responsibilities

• Greet visitors, answer calls, and direct inquiries to the appropriate person.
• Maintain sign-in/sign-out logs and visitor management procedures.
• Assist with attendance reporting and daily announcements.
• Support emergency drills and responses; maintain confidentiality of information.
• Provide general clerical support as directed by the administrator.

Skills

Fluent English

ASL fluency

Education

High School diploma or GED

Job description

Introduction

Anticipated openings for the 2026-2027 School Year.

The Maryland School for the Deaf provides an inclusive, language-rich environment for deaf and hard of hearing students from birth through age 21. Rooted in a bilingual education approach, we ensure full access to American Sign Language and English across comprehensive academic, extracurricular, and student life programs. In partnership with families and communities, we empower students to think critically and develop a sense of self and belonging.

We are currently accepting applications to create a pool of qualified individuals who can work on an as needed basis to temporarily provide Clerical Aide support on any given day.

LOCATION OF POSITION

MSD, Columbia Campus, 8169 Old Montgomery Road, Ellicott City, MD 21043

Main Purpose of Job

The substitute secretary supports the school office by providing clerical and administrative assistance in the absence of the regular secretary. This position ensures continuity of school operations by greeting and assisting visitors, managing communications, and performing essential office tasks assigned by the administrator. Candidates must comply with and support MSD's regulations and policies. Substitute secretaries need to be available on an on-call basis.

POSITION DUTIES

The substitute secretary serves as the first point of contact for students, staff, families, and visitors by greeting guests, answering calls, and directing inquiries to the appropriate people. This position is responsible for supporting the office’s daily operations. Duties include maintaining sign-in/sign-out logs and following school procedures for visitor management and student dismissals or late arrivals; assisting with attendance reporting and daily announcements; supporting emergency drills and responses; and providing clerical support with basic office tasks. This position requires maintaining strict confidentiality of student and school personnel information and may be asked to assume other duties as assigned by the administrator or the Campus Chief Educational Programs Officer.

Minimum Qualifications

Education: High School diploma or equivalent (GED) required. Fluency in English and American Sign Language required.

Experience: Two years performing office, secretarial type, or clerical work involving typing duties.

Desired Or Preferred Qualifications: Knowledge of Deaf Community preferred.

Special Requirements: New hires are subject to a criminal background investigation at their own expense. (Maryland Code, Family Law Article 1, Sections 5-560-568)

Candidates will need to provide three letters of recommendation with their application.

SELECTION PROCESS

Applications will be prescreened before candidates are invited to an interview. As an equal opportunity employer, MSD is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

BARGAINING UNIT STATUS

Please note that all contractual agreements and staffing allocations are subject to adjustment based on student enrollment and operational needs.

Benefits

• Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.
• As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled.
• The State of Maryland will subsidize the remaining 75% of the cost for these benefits.
• You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
• Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.