TEACHER AIDE MSD - Substitute Clerical Aide (Contractual Position)

State of Maryland; Columbia (MD); On-site; USD 32,000 - 46,000; Part time

Benefits offered by this job

Subsidized health benefits

Dental coverage available

Leave accrual

Life insurance option

Job summary

A leading educational institution in Columbia, MD, is seeking a Substitute Secretary to provide clerical and administrative support in the school office. Responsibilities include greeting visitors, managing communications, and maintaining office operations. The ideal candidate will have a High School diploma, fluency in English and American Sign Language, and two years of relevant experience. This role is critical for ensuring continuity of school operations, and candidates must be available on an on-call basis.

Qualifications

• Two years performing office, secretarial type, or clerical work involving typing duties.
• Knowledge of Deaf Community preferred.
• Two years performing office, secretarial type, or clerical work involving typing duties.

Responsibilities

• Acts as the first point of contact for visitors.
• Maintains office daily operations, including sign-in logs.
• Provides clerical support with basic office tasks.
• Supports emergency drills and responses.
• Provides clerical support with basic office tasks.
• Maintains strict confidentiality of student and school personnel information.
• May be asked to assume other duties as assigned by the administrator or the Campus Chief Educational Programs Officer.

Skills

Fluency in English

Fluency in American Sign Language

Clerical experience

Education

High School diploma or equivalent (GED)

Job description

Introduction

Anticipated openings for the 2025-2026 School Year. Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners. As such, we are looking for dedicated individuals who can join us in the education of the children at MSD.

Location of Position

MSD, Columbia Campus, 8169 Old Montgomery Road, Ellicott City, MD 21043

Main Purpose of Job

The substitute secretary supports the school office by providing clerical and administrative assistance in the absence of the regular secretary. This position ensures continuity of school operations by greeting and assisting visitors, managing communications, and performing essential office tasks assigned by the administrator. Candidates must comply with and support MSD's regulations and policies. Substitute secretaries need to be available on an on-call basis.

Position Duties

• Acts as the first point of contact for students, staff, families, and visitors by greeting guests, answering calls, and directing inquiries to the appropriate people.
• Supports the office’s daily operations, including maintaining sign-in/sign-out logs and following school procedures for visitor management and student dismissals or late arrivals.
• Assists with attendance reporting and daily announcements.
• Supports emergency drills and responses.
• Provides clerical support with basic office tasks.
• Maintains strict confidentiality of student and school personnel information.
• May be asked to assume other duties as assigned by the administrator or the Campus Chief Educational Programs Officer.

Minimum Qualifications

• Education: High School diploma or equivalent (GED) required.
• Fluency in English and American Sign Language required.
• Experience: Two years performing office, secretarial type, or clerical work involving typing duties.

Desired or Preferred Qualifications

• Knowledge of Deaf Community preferred.

Special Requirements

• New hires are subject to a criminal background investigation at their own expense. (Maryland Code, Family Law Article 1, Sections 5-560-568)
• Candidates will need to provide three letters of recommendation with their application.

Selection Process

Applications will be prescreened before candidates are invited to an interview. As an equal opportunity employer, MSD is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

Benefits

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

Further Instructions

Online application process is STRONGLY preferred. If online access is not available or if you encounter difficulty, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time.

Please include your name and recruitment number on any documentation to ensure timely processing. Resumes will NOT be accepted in lieu of completing the online or paper application. Additional or supplemental information must be submitted by the closing date and time.

Application inquiries or supplemental information can be directed to the following:

• Mailing Address: Maryland School for the Deaf Recruitment Department, P. O. Box 894, Columbia, MD 21044
• Email: [e-mail]
• Phone: [phone], TTY Users: call via Maryland Relay
• Fax: [phone]

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply. Bilingual applicants are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. We thank our Veterans for their service to our country, and encourage them to apply.