Tax Services Admin Assistant — Detail‑Oriented, Client‑Facing

Weaver; Houston (TX); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Flexible time off

CPE opportunities

401(k) plan

Paid holidays

Job summary

Weaver's Tax Services team is seeking an Administrative Assistant to provide essential support to the tax department. The role includes typing correspondence, formatting reports, filing, and handling office operations such as mail distribution, invoicing, and client interactions.

Strong communication, organization, and multitasking skills are required, with executive administrative experience highly desirable. This is an in‑office role with seasonal overtime and a collaborative culture at Weaver.

Qualifications

• High School Diploma or equivalent.
• 1+ years administrative experience.
• Excellent written and oral communication skills.
• Exceptional organizational skills and ability to multi‑task and take direction.
• Punctual and dependable.
• Professional appearance and manner.
• Experience using Microsoft Word, Excel, and Outlook.

Responsibilities

• Provide administrative support to the tax department; type correspondence and format/generate reports.
• Perform filing, assembling and processing deliverables.
• Manage day-to-day office operations: distribute mail, prepare outgoing mail, print, and assist with budgeting/finance tasks.
• Submit invoices and interact with clients via telephone and in person; maintain professional communication.
• Coordinate with team to ensure accurate and timely deliverables.
• Support office operations and ensure smooth workflow for the tax services team.

Skills

Punctuality

Dependability

Written communication

Oral communication

Organizational skills

Multi-tasking

Professional appearance

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Weaver's Tax Services team is seeking an Administrative Assistant to provide essential support to the tax department. The role includes typing correspondence, formatting reports, filing, and handling office operations such as mail distribution, invoicing, and client interactions.

Strong communication, organization, and multitasking skills are required, with executive administrative experience highly desirable. This is an in‑office role with seasonal overtime and a collaborative culture at Weaver.