Tax Department Executive Assistant — Growth & Balance

Falcon Rappaport & Berkman; New York (NY); On-site; USD 105,000 - 120,000; Full time

Job summary

FalconRappaport & Berkman LLP in New York seeks an Executive Assistant to support the Tax Department with organization and professionalism. The role requires managing complex calendars, travel arrangements, and cross-team coordination in a fast-paced legal environment.

The position is overtime exempt with 45–50 hours per week during Jan–Aug and 50–55 hours per week Sept–Dec. Growth opportunities exist for high performers within the firm.

Qualifications

• Excellent written and verbal communication skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong organizational and time management abilities.
• Ability to handle sensitive information with discretion.
• Experience as an EA or in a professional firm preferred.

Responsibilities

• Manage high volume calendar appointments and coordinate travel for multiple participants.
• Serve as liaison between executives, assistants, and internal/external stakeholders.
• Collaborate with departmental project managers to ensure operational efficiency.
• Assist with billing, time entry, and expense reporting.
• Coordinate firm events, meetings, conferences, and calls with Marketing/BD teams.
• Answer and direct phone calls; relay messages to staff as needed.
• Maintain positive relationships with clients, vendors, and staff.
• Support special projects alongside firm leadership.

Skills

Communication

Organization

Time management

Discretion

Multitasking

Education

Associate or Bachelor’s degree

Tools

Microsoft Office

Job description

FalconRappaport & Berkman LLP in New York seeks an Executive Assistant to support the Tax Department with organization and professionalism. The role requires managing complex calendars, travel arrangements, and cross-team coordination in a fast-paced legal environment.

The position is overtime exempt with 45–50 hours per week during Jan–Aug and 50–55 hours per week Sept–Dec. Growth opportunities exist for high performers within the firm.