Senior Legal Executive Assistant – Tax Dept & Growth

Falcon Rappaport & Berkman LLP; New York (NY); Sur place; USD 105 000 - 120 000; Plein temps

Résumé du poste

FalconRappaport & Berkman LLP in New York seeks an Executive Assistant to join the Tax Department. This role demands exceptional communication, administrative expertise, and the ability to manage multiple priorities in a fast-paced legal setting.

You will handle high-volume calendars, coordinate travel, assist with billing and time entry, and liaise with internal and external stakeholders while maintaining strict confidentiality.

Qualifications

• Associate or bachelor’s degree preferred.
• Experience as an EA, preferably in a professional firm (law, accounting, consulting, etc.).
• Ability to quickly pick up the jargon and other terminology used by the department.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities. Ability to multitask and thrive in a fast-paced environment.
• Ability to handle sensitive information with discretion.
• High proficiency in Microsoft Office Suite, particularly Word and Excel; ability to quickly pick up the particulars of the legal software the Firm uses.
• Familiarity with how artificial intelligence can be used to increase efficiency and accuracy of administrative tasks.

Responsabilités

• Manage high volume of calendar appointments, schedule meetings with many participants both inside and outside the Firm, and coordinate travel arrangements.
• Serve as a liaison between executives, executive assistants on other teams, and internal/external stakeholders.
• Work closely with departmental project manager to ensure operational efficiency.
• Assist with billing, time entry, and expense reporting.
• Assist the Marketing and Business Development departments in coordinating firm events, meetings, conferences, and opportunity calls.
• Answer and direct phone calls; send messages to appropriate staff as needed.
• Maintain positive relationships with clients, vendors, and staff.
• Support special projects and initiatives alongside departmental leadership and Firm executives.

Connaissances

Communication skills

Time management

Discretion

Multitasking

Jargon understanding

Professionalism

Formation

Associate or Bachelor's degree

Outils

Microsoft Office Suite

Legal software

Description du poste

FalconRappaport & Berkman LLP in New York seeks an Executive Assistant to join the Tax Department. This role demands exceptional communication, administrative expertise, and the ability to manage multiple priorities in a fast-paced legal setting.

You will handle high-volume calendars, coordinate travel, assist with billing and time entry, and liaise with internal and external stakeholders while maintaining strict confidentiality.