Executive Assistant-Tax

Falcon Rappaport & Berkman; New York (NY); On-site; USD 105,000 - 120,000; Full time

Job summary

FalconRappaport & Berkman LLP in New York seeks an Executive Assistant to support the Tax Department with organization and professionalism. The role requires managing complex calendars, travel arrangements, and cross-team coordination in a fast-paced legal environment.

The position is overtime exempt with 45–50 hours per week during Jan–Aug and 50–55 hours per week Sept–Dec. Growth opportunities exist for high performers within the firm.

Qualifications

• Excellent written and verbal communication skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong organizational and time management abilities.
• Ability to handle sensitive information with discretion.
• Experience as an EA or in a professional firm preferred.

Responsibilities

• Manage high volume calendar appointments and coordinate travel for multiple participants.
• Serve as liaison between executives, assistants, and internal/external stakeholders.
• Collaborate with departmental project managers to ensure operational efficiency.
• Assist with billing, time entry, and expense reporting.
• Coordinate firm events, meetings, conferences, and calls with Marketing/BD teams.
• Answer and direct phone calls; relay messages to staff as needed.
• Maintain positive relationships with clients, vendors, and staff.
• Support special projects alongside firm leadership.

Skills

Communication

Organization

Time management

Discretion

Multitasking

Education

Associate or Bachelor’s degree

Tools

Microsoft Office

Job description

Estimated Annual Salary range for this position is $105,000-$120,000

About FalconRappaport & Berkman LLP:

Falcon Rappaport & Berkman LLP is a full-service, rapidly growing, and entrepreneurial law firm focused on an interdisciplinary approach to the practice. Our team is composed of thought leaders across a variety of practice areas, including some of the nation’s leading voices on web3, taxation, and a variety of other fields. We bring together experts acrossallofour departments to achieve extraordinary results.With us, respect, appreciation, and quality of life comefirst and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development, marketing, and overall balance. We work collaboratively across the entire firm to drive client success.

Position Overview:

The Executive Assistant delivers organized, proactive, and professional support tothe Tax Department. This role demands exceptional communication, administrative, and multitasking abilities to ensure efficiency and accuracy in a fast-paced legal environment. The Executive Assistant plays a vital part infacilitatingexecutive-level operations while upholding the highest standards of confidentialityin one of the fastest-growing departments at the Firm.

This position is overtime exempt; for eight months out of the year (January through August), it will be an approximately 45-50 hour per week position. For the remaining four months (September through December), it will be an approximately 50-55 hour per week position. While not guaranteed, the Firm has internal opportunities for growth and advancement for any person who excels in this role, although responsibility and compensation can increase within the role itself over time.

Key Responsibilities:

• Managehigh volume ofcalendarappointments, schedulemeetings with many participants both inside and outside the Firm, and coordinate travel arrangements.
• Serve as a liaison between executives, executive assistants on other teams,and internal/external stakeholders.
• Work closelywithdepartmental projectmanager to ensure operational efficiency.
• Assistwith billing, time entry, and expense reporting.
• Assist the Marketing and Business Development departments in coordinating firm events, meetings,conferences,and opportunity calls.
• Answer and direct phonecalls;sendmessages toappropriate staffas needed.
• Maintain positive relationships with clients, vendors, and staff.
• Support special projects and initiatives alongside departmental leadership and Firm executives.

Qualifications:

• Associate or bachelor’sdegree preferred.
• Experience as an EA, preferably in a professional firm (law, accounting, consulting, brokerage, etc.).
• Ability to quickly pick up the jargon and other terminology used by the department.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities. Ability to multitask and thrive in a fast-paced environment.
• Ability to handle sensitive information with discretion.
• Highproficiencyin Microsoft Office Suite, particularly Word and Excel; ability to quickly pick up the particulars of the legal software the Firm uses.
• Familiarity with how artificial intelligence can be used to increase efficiency and accuracy of administrative tasks.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Core Competencies:

• Detail-oriented, thorough, and polished.
• Reliable and proactive with a bias toward action.
• Ability to work both independently and as part of a team, depending on what the situation calls for.